FROM:
Engineering
SUBJECT:
Title
Approve a Professional Services Agreement for Architectural Design Services for the Forge Studios and Innovation Lab Project (DE-24-160-SP)
End
RECOMMENDATION:
Recommendation
1. Approve and authorize the City Manager to execute a Professional Services Agreement in a not-to-exceed amount of $467,690.00 with DSEA, Inc. for Architectural Design Services for the Forge Studios and Innovation Lab Project, Request for Proposals DE-24-160-SP.
2. Approve and authorize the City Manager to execute future individual amendments to the Professional Services Agreement not exceeding $100,000.00 for the Forge Studios and Innovation Lab Project, Request for Proposals DE-24-160-SP.
3. Approve and authorize the City Manager to execute any and all utility agreements, utility easements, and any related items on behalf of the City of Fontana for the Forge Studios and Innovation Lab Project.
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COUNCIL GOALS:
• To invest in the City’s infrastructure (streets, sewers, parks, etc.) by maintaining and improving the City's existing infrastructure.
• To promote economic development by pursuing business attraction, retention, and expansion.
DISCUSSION:
The proposed project is located within the Downtown Revitalization area at 16730 Arrow Blvd., Fontana, CA 92335 and will include completing the required renovations of the existing building to provide the infrastructure required for the envisioned mixed-use facility, along with minor exterior upgrades. The existing 26,000 SF building consist of two levels, being the ground floor and basement, which formerly served as a school. The proposed renovations shall be focused on providing the infrastructure for proposed co-working offices, commercial kitchens, coffee shop, meeting spaces, recording studios, podcast room (Media room), and both cold and dry food storage. Exact tenants and programming shall be determined throughout the design process.
On March 6, 2024, staff solicited a Request for Proposals (RFP) for Architectural Design Services by notifying firms through the Purchasing Office. Ninety (90) prospective bidders downloaded the RFP documents. On March 28, 2024, proposals were received from fourteen (14) architectural firms interested in providing the services for the project. The proposals were evaluated, and three (3) firms were shortlisted and invited for an oral interview on April 22, 2024. After completion of the evaluation process, and scope and fee negotiation, DSEA, Inc. has been selected to provide Architectural Design Services for the project. The proposal evaluation and oral interviews have been performed in accordance with City policies and procedures. The fee proposals ranged from $149,500 to $1,646,505
FISCAL IMPACT:
The fiscal impact associated with the approval of this item is $467,690.00 for the full term of the design phase and is included in the FY 2023-24 available budget in 37600076-601-A-8113 from Capital Reinvestment Fund.
MOTION:
Approve staff recommendation.