FROM:
Engineering
SUBJECT:
Title
Award a Construction Contract for the ARPA - Fiber to City Facilities Project (Bid No. DE-24-181-SB)
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RECOMMENDATION:
Recommendation
1. Award Bid and authorize the City Manager to execute a construction contract with GA Technical Services, Inc. for the construction of the ARPA - Fiber to City Facilities Project in the amount of $1,443,140.00, and authorize a 10% contingency in the amount of $144,314.00 (Bid No. DE-24-181-SB).
2. Approve and authorize the City Manager to execute any and all utility agreements, utility easements, and subsequent agreements on behalf of the City of Fontana for the ARPA - Fiber to City Facilities Project.
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COUNCIL GOALS:
• To invest in the City’s infrastructure (streets, sewers, parks, etc.) by maintaining and improving the City's existing infrastructure.
• To invest in the City’s infrastructure (streets, sewers, parks, etc.) by providing for the development of new infrastructure.
DISCUSSION:
The City has determined the need for new conduit and fiber to be installed throughout the City in order to connect multiple City facilities to our Central Police Station, Traffic Management Center (TMC), and Information Technology programs and systems. These City facilities include the Mary Vagle Nature Center, South Fontana Park, Martin Tudor Jurupa Hills Regional Park, Cypress Neighborhood Center/Central City Park, Heritage Neighborhood Center, Don Day Neighborhood Center, and Fire Station 74.
BB&K, the City’s legal counsel, reviewed and approved the American Rescue Plan Act (ARPA) eligibility of the Fiber to City Facilities project under Federal Use Category 5.0 Infrastructure subsection 5.21 Broadband-Other. This project will utilize funds from the American Rescue Plan Act (ARPA) under the Water, Sewer, and Broadband Infrastructure Federal Use Category used to expand the City’s existing broadband infrastructure. The improvements consist of installing fiber optic cable, conduit, splice vaults, and splice canisters to obtain one continuous run. Once completed, the project will create dedicated fiber optic lines to all locations, providing stronger and more reliable bandwidth, promoting safety within the public facilities, and increase responsiveness from local emergency responders.
On May 7, 2024, at 2:00 p.m. the bids for this contract were opened. A total of 9 bids were received ranging from $1,443,140.00 to $3,533,005.71. GA Technical Services, Inc. is the lowest bidder in the amount of $1,443,140.00. The Engineer's estimate was $1,469,592.93. After reviewing the proposed bid documents, Purchasing staff has determined GA Technical Services, Inc. to be the lowest responsive and responsible bidder.
FISCAL IMPACT:
The fiscal impact associated with the approval of this item is $1,443,140.00 for the full term of the contract and $144,314.00 for construction contingency. These amounts are included in the FY 2023-2024 available budget in 37600059-302-A-8330 and 37600059-302-A-8331, respectively, from the ARPA Fund. All future costs will be included in subsequent fiscal year budgets.
MOTION:
Approve staff recommendation.