FROM:
Engineering
SUBJECT:
Title
Approve Amendment No. 1 to the Professional Services Agreement for Architectural Design Services of the City Hall Renovation Project - Phase II (City Hall; DE-24-147-SP)
End
RECOMMENDATION:
Recommendation
1. Approve and authorize the City Manager to execute Amendment No. 1 to the Professional Services Agreement with Sillman Wright Architects for Architectural Design Services for the City Hall Renovation Project - Phase II (DE-24-147-SP) in the amount of $1,090,490.00 for a total contract amount of $1,189,490.00.
2. Approve and authorize the City Manager to execute future individual Professional Services Agreement Amendments not exceeding $100,000.00.
3. Authorize the City Manager to execute any and all utility agreements, utility easements, and any related items on behalf of the City of Fontana for the City Hall Renovation Project - Phase II (City Hall).
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COUNCIL GOALS:
• To invest in the City’s infrastructure (streets, sewers, parks, etc.) by maintaining and improving the City's existing infrastructure.
• To invest in the City’s infrastructure (streets, sewers, parks, etc.) by providing for the development of new infrastructure.
DISCUSSION:
The City Hall Renovation Project - Phase II (City Hall) is a proposed project to be constructed in place of the existing City Hall Building located at 8353 Sierra Avenue, Fontana, CA 92335 (Reference Exhibit “A” Vicinity Map) and shall consist of demolishing the existing one-story building and constructing a two-story municipal building occupying a building footprint of approximately 35,000 square feet. The first tier will consist of parking spaces, a City Council chamber of approximately 3,500 square feet, public access services space and office space; with some of the first floor containing volume ceiling and the second floor solely comprised as office spaces. The intent of the building is to serve as office space for City staff, provide public and employee parking on the Civic Campus, and serve as the primary public interface for residents and businesses within the City.
A Request for Proposal (RFP) was issued for Design Services for City Hall Renovation Project Phase II in March of 2024. The City received sixteen (16) proposals and the evaluation committee recommended Sillman Wright Architects of Temecula, CA as the overall best value on the criteria outlined in the RFP. The proposals ranged from $1.1 million to $3.5 million dollars for all the phases. The City has decided to move to the next phase of the project, Schematic Plan, Design Development, and 50% Working Drawings and Specifications to the scope of work. In July 2024, Sillman Wright Architects requested Professional Services Agreement Amendment No. 1 to include the additional scope to their contract. After fee negotiation, Sillman Wright Architects and City staff agreed to the amendment amount at $1,090,490.00.
FISCAL IMPACT:
The fiscal impact associated with the approval of this item is $1,090,490.00 for the full term of the agreement. Of the total, $1,090,490.00 is included in the 2024-2025 budget in project 37600012-601-A-8112, Fund 601- Capital Reinvestment.
MOTION:
Approve staff recommendation.