FROM:
Community Services
SUBJECT:
Title
Co-Sponsorship Application Cycle Two (2) FY 2024/2025
End
RECOMMENDATION:
Recommendation
Review and approve the seven (7) Co-Sponsorship Applications recommended by the Parks, Community, and Human Services Commission for the 2024/2025 fiscal year (January 2025 through June 2025). These applications include City support and in-kind services in the amount of $26,050.00.
End
COUNCIL GOALS:
• Operate in a businesslike manner by creating a memorable customer experience with every interaction.
• Operate in a businesslike manner by ensuring that the public debate is based on accurate information.
• Increase citizen involvement by seeking community input.
DISCUSSION:
The current Co-Sponsorship procedure, as approved by the Parks, Community, and Human Services Commission and City Council, requires organizations to submit all Co-Sponsorship requests for City support of events and activities between February 1 and February 28 (cycle one) for events taking place during the following July 1 through June 30 period. A second application review process will be accepted between September 1 and September 30 (cycle two) for events taking place from January 1 through June 30 of the same fiscal planning year.
All organizations in consideration for Co-Sponsorship must meet all Co-Sponsorship criteria as outlined in Attachment A - Co-Sponsorship Policy:
• proof of non-profit status (501 c3) or proof that the event is not for profit
• organizations must be based in the incorporated boundaries of the City of Fontana
• The event must benefit and be open, free of charge, to Fontana residents
• The organization must adhere to the Co-Sponsorship tier rating
A brief description of the individual applications is provided in Attachment B - Co-Sponsorship Application Descriptions.
The seven (7) eligible applications were received during the September 2024 (cycle two) request period; (5) applications are requesting assistance with community events and (2) applications are facility use requests. (Attachment C - organizations applying for Co-Sponsorship and Attachment D - Co-Sponsorship in-kind cost breakdown).
Tier Levels
Tier One:
The organization provides a minimum of eighty percent (80%) of program resources and funding.
Tier Two:
The organization provides a minimum of seventy percent (70%) of program resources and funding.
Tier Three:
The organization provides a minimum of fifty percent (50%) of program resources and funding.
Although all organizations requesting funding must provide a minimum of fifty percent (50%) of program funding, tier funding levels are not applicable to organizations requesting the use of facilities during regular center hours.
Approved Applications
All applications were discussed and reviewed at the special Parks, Community, and Human Services Commission meeting on November 14, 2024. The Commission individually reviewed the seven (7) applications and approved the recommendation for Co-Sponsorship requests to be forwarded for the City Council to review and consider.
Below are the recommended applications that were approved:
|
Group |
Event |
In-Kind Request |
Commission Recommended Funding |
|
Ephesians New Testament Church |
MLK Celebration |
$1,102.00 |
$1,102.00 |
|
Concerned Citizens for Development of North Fontana |
Black History Parade and Expo |
$7,112.00 |
$7,112.00 |
|
Fontana Aquatics Club |
USA Swimming Meet |
$6,880.00 |
$6,880.00 |
|
Working Dogs for Warriors |
Walk for Wellness & Suicide Prevention |
$9,220.00 |
$9,220.00 |
|
New Life Church of Fontana |
Juneteeth Freedom Production |
$1,736.00 |
$1,736.00 |
|
Girl Scouts of San Gregorino |
Troop Monthly Meetings |
Facility Use |
Facility Use |
|
Fontana Chamber of Commerce |
Chamber of Commerce Lunch |
Facility Use |
Facility Use |
FISCAL IMPACT:
The City Council approves funding for Co-Sponsorships of $37,500 in the FY 2024-2025 operating budget. Year-to-date expenditures for the February (cycle one) application period totaled $3,421.14, which provides an available balance of funding allocation of $34,078.86. Requested funding for the September (cycle two) filing period totals $26,050.00. If approved, the seven (7) applications received in cycle two would result in an overall balance of $8,028.86 within the Co-Sponsorship budget for FY2024/25.
The Co-Sponsorship budget reflects the staff’s work outside of regular hours to support various events. In addition, this budget does not affect other programs, services, or resources.
MOTION:
Approve Parks, Community, and Human Services Commission recommendation.