FROM:
Planning Department
SUBJECT:
Title
Approve Pre-Qualified Planning Firms to Provide On-Call Professional Services
End
RECOMMENDATION:
Recommendation
1. Approve the Pre-Qualified Firms List to provide various On-Call Professional Planning Services.
2. Authorize the City Manager to execute On-Call Professional Agreements with selected firms on an as-needed basis for a period of six (6) years from approval.
3. Authorize the City Manager to execute any future amendments to the On-Call Professional Agreements.
End
COUNCIL GOALS:
• Promote economic development by establishing a quick, consistent development process.
• Promote economic development by being business friendly at all levels and striving to constantly improve the city's competitiveness.
• Create and maintain a dynamic team by promoting stability and predictability by providing consistent policy direction.
DISCUSSION:
Background
The City of Fontana functions as the Lead Agency to ensure compliance with the General Plan Goals and Policies, the Zoning and Development Code, the California Environmental Quality Act (CEQA), and the National Environmental Policy Act (NEPA) in processing land development applications for private developers and City-initiated projects such as Capital Improvement projects. Accordingly, staff recommends that the City Council authorize the City Manager to execute an On-Call Professional Agreement with selected firms on an as-needed basis for a period of six (6) years from approval. The fourteen (14) selected planning consultants listed herein may be called upon to provide on call planning and environmental planning services on a time and materials basis for projects as needed.
The Planning Department has operated with an on-call list of fourteen (14) Planning Firms that provided support as needed for the City with both land development and Capital Improvement Projects. However, this list has since expired and the City is seeking to reinstate a new on-call list of qualified consultants. Having environmental consultants provides the Planning Department with the option to informally bid out project among the short-listed consultants under contract, ensures competitive pricing practices among the vendors for cost savings, and provides for efficient and effective preparation of environmental and planning documents.
On August 28, 2024, a Request for Proposals (RFP) was advertised electronically and 79 vendors downloaded the bid packets. A total of 23 proposals were received by staff and based on an evaluation of the proposals, the top fourteen (14) firms were selected to be placed on the on-call list. The firms are as follows: Kimley-Horn and Associates, Inc., Michael Baker International, Inc., MIG, Inc., LSA Associates, Inc., T&B Planning, Inc., UltraSystems Environmental, Inc., Rincon Consultants, Inc., PlaceWorks, EPD Solutions, Psomas, EcoTierra Consulting, Inc., RE Consulting, Helix Environmental Planning, Inc., and Lilburn Corporation. These firms were determined be qualified to provide on-call environmental and planning consultant services.
FISCAL IMPACT:
The full cost of developer-sponsored projects will be funded from developer deposits. Any environmental or planning consulting services required for City-initiated projects shall be the responsibility of the City. City initiated projects will be brought forward to the City Council for budget requests by the initiating City Department through quarterly budget meetings or as needed. Approving an On-Call list does not, in and of itself, have an impact to the General Fund.
MOTION:
Approve staff recommendation.
ATTACHMENTS:
Attachment No. 1: On call Environmental & Planning Consultant Qualified Firms Ranking