FROM:
Engineering
SUBJECT:
Title
Approve a Professional Services Agreement for Architectural Design Services with Robert, Borders & Associates for the Regional Navigation Center Tenant Improvements Project (DE-25-91-SP)
End
RECOMMENDATION:
Recommendation
1. Approve and authorize the City Manager to execute a Professional Services Agreement with Robert, Borders & Associates for Architectural Design Services for the Regional Navigation Center Tenant Improvements Project in the amount of $625,399.00 (Request for Proposals DE-25-91-SP).
2. Appropriate $150,000.00 from Capital Reinvestment Fund (601) to the Regional Navigation Center Tenant Improvements Project (PN37600084).
3. Approve and authorize the City Manager to execute future individual Professional Services Agreement Amendments not exceeding $100,000.00 for the Regional Navigation Center Tenant Improvements Project (Request for Proposals DE-25-91-SP).
4. Authorize the City Manager to execute any and all utility agreements, utility easements, and any related items on behalf of the City of Fontana for the Regional Navigation Center Tenant Improvements Project.
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COUNCIL GOALS:
• To provide a diverse range of housing types and levels of affordability while addressing homelessness in the community by promoting diverse range of housing projects and levels of affordability.
• To provide a diverse range of housing types and levels of affordability while addressing homelessness in the community by address Homelessness through proactive programs, including the efforts of the COAST and MET teams.
• To invest in the City’s infrastructure (streets, sewers, parks, etc.) by maintaining and improving the city's existing infrastructure.
• To invest in the City’s infrastructure (streets, sewers, parks, etc.) by creating and promoting community through people, parks, and programs.
DISCUSSION:
The City of Fontana’s Capital Improvement Program Budget includes the Regional Navigation Center Tenant Improvements Project (“Project”). The proposed tenant improvements will provide for the conversion of the existing industrial facility located at 11109 Jasmine St., Fontana, CA 92337 into a Regional Navigation Center, which is intended to house chronically homeless individuals in small dormitory style living quarters, as well as provide individual living units for those that require less intensive care. Improvements to the facility will consist of the construction of meeting and office spaces for the general use of the occupants and for counseling services, group and individual living spaces, a reception lobby, a commercial kitchen, food storage, restrooms, showers/baths, laundry rooms, a dining hall, recreation areas, and all associated electrical, plumbing, HVAC, technology and site improvements as required. It is estimated that the facility will house up to two hundred (200) chronically homeless individuals in small dormitory style living quarters and provide individual living units for those that require less intensive care. Exact tenants and space programming shall be determined throughout the design development process.
On January 28, 2025, the City issued a Request for Proposals (RFP) for Architectural Design Services by notifying three hundred seventy-two (372) prospective bidders through the Purchasing Office. Seventy-nine (79) prospective bidders downloaded the RFP documents. On February 24, 2025, proposals were received from nine (9) firms interested in providing architectural design services for the project. The proposals received ranged from $498,214.00 to $2,100,000.00 for all phases and were evaluated and ranked in accordance with City policies and procedures.
Based on the evaluations, staff recommends approval of the Professional Services Agreement with Robert, Borders & Associates of Costa Mesa, CA, due to their experience, available project staffing, and detailed approach to meeting the tight deadline. The total not-to-exceed amount of the Professional Services Agreement is $625,399.00.
In addition to the amount for the Professional Services Agreement, additional funding of $24,601 is requested to cover environmental clearance for the zoning change, staff costs, and other unforeseen issues.
FISCAL IMPACT:
The fiscal impact associated with the approval of this item is $625,399.00 for the full term of the Professional Services Agreement. The available budget is $500,000.00. Considering all project expenses, an additional $150,000.00 is being requested from Fund 60230000.8310 to 37600084-601-A-8113. This amount is not included in the FY 2024-2025 budget and will be submitted in the next quarterly budget adjustment.
MOTION:
Approve staff recommendation.