FROM:
Engineering
SUBJECT:
Title
Approve the Purchase of the Custom High Rise Six-Story Training Simulator Materials for the Fire Station No. 80 Training Facility Project
End
RECOMMENDATION:
Recommendation
1. Authorize the Purchasing Division to “piggy-back” from Sourcewell Cooperative Purchasing Agreement (Contract #011822-JHK) for the purchase of the materials to build the training tower simulator utilizing WHP Trainingtowers per Purchasing Policies and Procedure Manual 3.1.5 (Cooperative Purchasing Agreement).
2. Approve the purchase from WHP Training Towers of Grandview MO in the amount of $2,162,915.50, plus a sales tax of $189,255.11 (8.75%), a delivery fee of $184,110.95, and a 50% tariff of $308,313.50, for a total of $2,844,595.06.
3. Authorize the City Manager to approve any future change orders due to current market changes.
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COUNCIL GOALS:
• To improve public safety by maximizing fire and emergency medical service resources.
• To improve public safety by minimizing impacts from disasters through emergency and disaster preparedness.
• To invest in the City’s infrastructure (streets, sewers, parks, etc.) by maintaining and improving the city's existing infrastructure.
DISCUSSION:
Fire Station No. 80 is located at 6585 Cherry Avenue, at the northeast corner of Cherry Avenue and South Highland Avenue, within the western limits of the City. The project will be developed in two phases. Phase 1 will focus on constructing a new fire training center and tower simulator which will serve as the foundation for the future Phase 2 of the Fire Station itself.
It is anticipated that the Fire Station No. 80 project will commence construction by April 2026. In order to facilitate the project start of construction and schedule, staff recommends the use of the WHP Trainingtowers Sourcewell contract for the purchase of the materials to construct the custom high rise six-story training simulator for the project.
The Sourcewell procurement method will result in a discount to the City of 10% off materials and 5% off freight. Due to tariffs on Canadian materials, there is an additional 50% tariff added to the total amount.
The utilization of cooperative purchasing through Sourcewell is heavily used by government, education and nonprofit sectors in an effort to not only save on cost, but to ensure high quality equipment/products/services. This procurement method eliminates any general contractor mark-up for profit and overhead that may be included in the construction contract. Additionally, the City’s advanced procurement of the materials will aid in streamlining the overall schedule for the project, thereby increasing efficiency in the completion of the project.
FISCAL IMPACT:
The fiscal impact associated with the approval of this item is $2,844,595.06 and is included in the current FY 2025/2026 Budget in the Fire Station No. 80 Project - No. 37603385-610-D-8320.
MOTION:
Approve staff recommendation.