FROM:
Engineering
SUBJECT:
Title
Approve an Increase in Construction Contingency for the Fiber to City Facilities Project (Bid No. DE-24-181-SB)
End
RECOMMENDATION:
Recommendation
Approve and authorize the City Manager to increase the construction contingency in the amount of $500,000.00, for a total contingency amount of $644,314.00.
End
COUNCIL GOALS:
• To invest in the City’s infrastructure (streets, sewers, parks, etc.) by maintaining and improving the city's existing infrastructure.
• To invest in the City’s infrastructure (streets, sewers, parks, etc.) by providing for the development of new infrastructure.
DISCUSSION:
The Fiber to City Facilities Project includes the installation of conduits, fiber optic cables, fiber optic splicing, pull boxes, and other appurtenant equipment throughout the city at multiple City facilities, creating a leased line towards the City’s Development Services Building, Central Police Station, and Traffic Management Center, ultimately facilitating the use of Wi-Fi, security cameras, irrigation systems, etc., to promote safety and increase emergency response times.
On June 25, 2024, the City Council authorized the City Manager to execute a construction contract with GA Technical Services, Inc. for the construction of the Fiber to City Facilities Project in the amount of $1,443,140.00 and authorize a 10% contingency in the amount of $144,314.00.
Increasing construction contingency will allow for additional installation of fiber optic connectivity which will close gaps in the network and expand our existing infrastructure, especially in areas that are at maximum capacity. The additional items that are being added were listed under an “Additive Bid ‘B’” and their prices were established at the time of the bid. Ultimately, the goal of this extra work is to enhance the City’s Traffic Management Communication System and further the City’s goal to complete the Traffic Signal Communications Network Master Plan.
FISCAL IMPACT:
The fiscal impact associated with the approval of this item is $500,000.00 and is not included in the 2024-25 Current Budget. The required budget adjustments of $500,000.00 in the Capital Reinvestment Fund 601 to 37600059-601-D-8329 have been included in the 2024-25 Mid-Year Budget report.
MOTION:
Approve staff recommendation.