FROM:
Public Works
SUBJECT:
Title
Purchase and install police and safety vehicle equipment for city vehicles.
End
RECOMMENDATION:
Recommendation
1. Authorize the Purchasing Division to utilize the General Services Administration (GSA) contract #GS-07F-0512T to procure and install police and safety vehicle equipment through the contract period of July 31, 2027, per Purchasing Policies and Procedure Manual 3.1.5 Non-Competitive Proposal.
2. Approve the annual purchase of police safety equipment from Dana Safety Supply Inc. for equipment parts and changeover services in an amount not to exceed $350,000.00.
End
COUNCIL GOALS:
• Improve public safety by increasing operational efficiency, visibility, and availability.
• Operate in a businesslike manner by improving services through the effective use of technology.
DISCUSSION:
The Public Works Department is responsible for the maintenance and replacement of 546 City vehicles and pieces of equipment. The City’s fleet inventory includes 258 vehicles and equipment assigned to the Fontana Police Department. This agreement will enable the City to purchase police and safety equipment. In addition, the agreement will allow for the removal of emergency equipment from existing vehicles and the installation of this equipment into new vehicle replacements. This agreement also provides warranty and non-warranty repair services for currently installed safety equipment.
Dana Safety Supply, a trusted vendor currently working with the City of Fontana on window glazing upgrades for the Fontana Police Department’s black-and-white patrol vehicles, is also equipped to perform comprehensive police emergency equipment installations. Utilizing GSA Contract Number GS-07F-0512T, Dana Safety Supply can provide and install critical law enforcement vehicle equipment, including light bars, sirens, push bumpers, prisoner transport systems, and communication gear. This contract allows for streamlined procurement and ensures compliance with federal acquisition regulations, offering both efficiency and cost-effectiveness for municipal agencies. Dana Safety Supply’s proven track record and continued partnership with the City of Fontana position it as a reliable source for outfitting police vehicles to meet modern operational standards.
FISCAL IMPACT:
The fiscal impact associated with the approval of this item is not to exceed $350,000 and is included in the FY 2025/2026 budget in Fleet Fund 751 specifically in Fleet Maintenance, Fleet Replacement - Org # 75137306-8319.
MOTION:
Approve staff recommendation