FROM:
Community Services
SUBJECT:
Title
Co-Sponsorship Application Cycle (2) 2023/2024
End
RECOMMENDATION:
Recommendation
Review and approve (10) Co-Sponsorship recommendations for the second half of 2023/2024 fiscal year (January 2024 through June 2024) totaling an amount of $26,740.00 as recommended by Parks, Community, and Human Services Commission.
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COUNCIL GOALS:
• Operate in a businesslike manner by creating a memorable customer experience with every interaction.
• Increase citizen involvement by promoting healthy lifestyle opportunities to residents of all ages.
DISCUSSION:
Current Co-Sponsorship procedure, as approved by the Parks, Community and Human Services Commission and City Council, requires organizations to submit all Co-Sponsorship requests for activities taking place during the next fiscal year be submitted between February 1-February 28 (cycle one) or between September 1-September 30 (cycle two).
All organizations in consideration for Co-Sponsorship must meet all Co-Sponsorship criteria (Attachment A - Co-Sponsorship Policy) which includes proof of non-profit status (501 c3) or proof that the event is not for profit. Organization must be based in the incorporated boundaries of the City of Fontana. Event must benefit and be open to Fontana residents and organization must adhere to Co-Sponsorship tier rating. A brief description of individual applications is provided (Attachment B - Co-Sponsorship Application Descriptions).
Ten (10) eligible applications were received during the September 2023 requested period, seven (7) requesting assistance with community events and three (3) facility use requests. (Attachment C - organizations applying for Co-Sponsorship and Attachment D - Co-Sponsorship in-kind cost breakdown).
Tier Levels:
Tier One:
Organization provides minimum of eight percent (80%) of program resources and funding.
Tier Two:
Organization provides minimum of seventy percent (70%) of program resources and funding.
Tier Three:
Organization provides minimum of fifty percent (50%) of program resources and funding.
Although all organizations requesting funding must provide a minimum of fifty percent (50%) of program funding, tier funding levels are not applicable to organization requesting the use of facilities during regular center hours.
Funding for Co-Sponsorships in the amount of $37,500 is approved by the City Council in the 2023/2024 fiscal year budget. Requested funding during the February application period totaled $24,572.00, which provides a balance of funding allocation of $12,928.00 for the remainder of FY 2023/2024 operating budget. The combined ten (10) applications submitted during the September filing period total $26,740.00. Approval of all ten (10) submitted applications would leave an outstanding balance of -$13,812.
The Parks, Community and Human Services Commission (Commission) reviewed and discussed 10 individual Co-Sponsorship applications at the October 26, 2023 Regular Meeting. The Commission recommended that all Co-Sponsorship requests be forwarded to City Council for review and consideration with the exception of a request by Uplifting Youth Foundation for a Community Business Marketplace Cocktail Reception.
After review of the applications, the Commission had consensus to recommend nine (9) events for full funding of in-kind services and (1) event with altered funding.
Approved Applications
Below are the recommended applications that were approved:
|
Group |
Event |
In-Kind Request |
Commission Recommended Funding |
|
Ephesians New Testament Church |
MLK Cultural Awareness Celebration |
$1,188.00 |
$1,188.00 |
|
New Life Church of Fontana |
The Other Side Play |
$2,436.00 |
$2,436.00 |
|
Concerned Citizens for the Development of North Fontana |
Black History Parade & Expo |
$6,944.00 |
$6,944.00 |
|
Uplifting Youth Foundation |
Community Business Marketplace |
$1,500.00 |
$320.00 |
|
Fontana Foundation of Hope |
Ronald McDonald Walk for Kids |
$10,768.00 |
$10,768.00 |
|
Working Dogs for Warriors |
Walk for Warriors Ruck March |
$3,408.00 |
$3,408.00 |
|
Calvary Chapel Fontana |
Love Fontana |
$1,676.00 |
$1,676.00 |
|
Rotary Club |
Rotary Club Meetings |
Facility use only |
Facility use only |
|
Girl Scouts Troop 203 |
Troop 203 Meetings |
Facility use only |
Facility use only |
|
Chamber of Commerce |
Monthly Luncheons |
Facility use only |
Facility use only |
FISCAL IMPACT:
Funding for Co-Sponsorships in the amount of $37,500 was approved by City Council in the FY 2023/2024 operating budget. Requested funding during the February application period totaled $24,572.00, which provides an available balance of funding allocation in the amount of $12,928.00. The requested funding for the September filing period totals $26,740.00 of in-kind services, and in the event that the total actual amount exceeds the approved budget of $37,500, staff will return to Council for approval.
MOTION:
Approve Parks, Community, and Human Services Commission recommendation.