FROM:
Engineering
SUBJECT:
Title
Approve Amendment No. 2 to Task Order No. 1 (DE-24-195-SQ) with Iteris for Traffic Plan Checking Services
End
RECOMMENDATION:
Recommendation
1. Approve and authorize the City Manager to enter into Amendment No. 2 to Task Order No. 1 (DE-24-195-SQ) with Iteris for Traffic Plan Checking Services in the amount of $105,185.00, for a total task order amount of $195,185.00.
2. Approve and authorize the City Manager to enter into any future amendments to Task Order No. 2 in the amount not to exceed $10,000.00.
End
COUNCIL GOALS:
• To promote economic development by establishing a quick, consistent development process.
• To promote economic development by being business friendly at all levels and striving to constantly improve the city's competitiveness.
• To invest in the City’s infrastructure (streets, sewers, parks, etc.) by maintaining and improving the city's existing infrastructure.
• To invest in the City’s infrastructure (streets, sewers, parks, etc.) by providing for the development of new infrastructure.
• To invest in the City’s infrastructure (streets, sewers, parks, etc.) by focusing on relief of traffic congestion.
DISCUSSION:
Due to staffing shortages, the Traffic Division within the Public Works/Engineering Department has experienced challenges in meeting the demand for timely traffic-related plan check reviews from development projects, utility companies, and Capital Improvement Projects (CIPs). As a result, the turnaround time for initial plan reviews was extended from four (4) weeks to six (6) weeks.
Beginning in January 2026, the City retained Iteris to assist with traffic-related plan checks, primarily focusing on traffic control plans and select signing and striping plans, with the goal of restoring the four (4) week turnaround time. While the Division has been able to meet this target for the majority of projects, a high volume of resubmittals continues to impact overall efficiency, as multiple review cycles are required to address safety and operational considerations prior to field implementation.
Currently, the City receives over 100 new traffic control plan applications per month, in addition to a significant number of resubmittals. On average, each application requires more than five (5) submittals before approval is granted. Given this workload, continued support from Iteris is necessary to maintain the expected level of service and turnaround times without delaying development and construction activities, particularly as the City approaches peak construction season.
In parallel, the Traffic Division is evaluating the current fee structure to better account for the costs associated with multiple resubmittal reviews. The Division is also developing standardized checklists and sample templates to assist applicants in submitting complete and compliant plans, with the intent of reducing the number of resubmittals and improving overall review efficiency.
On January 9, 2026, a task order in the amount of $50,000 was issued to Iteris for traffic plan checking services. An amendment was subsequently approved on April 22, 2026, increasing the total task order amount to $90,000. Based on the current volume of plan submittals and the anticipated increase in the coming months, a second amendment is required to support the increased workload through June 2026, for a total not-to-exceed amount of $195,185.
FISCAL IMPACT:
The fiscal impact associated with the approval of this item is an increase in expenditures of $105,185.00 and is included in the FY 2025/26 current budget in the General Fund, account 10137505-8130.
MOTION:
Approve staff recommendation.