FROM:
Finance
SUBJECT:
Title
Award Bid for Air Purifiers for City Buildings
End
RECOMMENDATION:
Recommendation
1. Award bid (SP-19-PW-23) and authorize the City Manager to execute the Purchase Equipment Agreement for Portable Air Purifiers and Monitors to Alliance Building Solutions, Inc. of San Diego, California in the amount not to exceed $1,831,725.00.
2. Approve and authorize the City Manager to execute any future amendments to the Purchase Equipment Agreement (SP-19-PW-23).
End
COUNCIL GOALS:
• Improve public safety by increasing operational efficiency, visibility and availability.
• Operate in a businesslike manner by improving services through the effective use of technology.
• Operate in a businesslike manner by correcting problems immediately.
• Enhance the local environment for future generations and create a healthy economic and environmental future by committing to purchasing specific products and goods that are climate friendly.
DISCUSSION:
Public Works Department is responsible for maintaining twenty-eight (28) city buildings and was requested to provide a solution for indoor air quality and monitoring for both employees and visitors to city buildings. The solution had to address at the minimum to provide 650 medical-grade air purifiers, along with monitors and installation for city buildings for COVID-19 type viruses, indoor allergens, portable, low maintenance, filter less system, and at least 10-year useful life.
This system will provide the highest level of disinfection, no ongoing filter replacement, no servicing of the units, compact, and quiet operation. The units can be situated on a desktop, portable stand or wall mounted. The units process the contaminated indoor air by pulling it into the unit by an internal fan and the contaminates are rapidly and safely inactivated. The coils release a plasma based electric discharge hundreds of times a second, destroying pathogens from a DNA level by the coils. Clean purified air is recycled back into the room.
Purchasing Office solicited proposals for portable air purifiers and monitors (SP-19-PW-23) by notifying 211 bidders through the city’s online bid system. Forty-four prospective bidders downloaded the proposal, and nine (9) bids were received. The Purchasing Office reviewed the proposals to verify that the bidders met the requirements of the bid. Only two of the nine bidders submitted based on the city’s specification standards for the air purifiers and monitors.
• Alliance Building Solutions, Inc.
San Diego, CA
• Technology International, Inc.
Lake Mary, FL
Technology International’s proposal did not provide a Work Plan, Schedule, and References as outline in section 4.3 Response To Proposal in the bid documents. Technology International is deemed unresponsive and did not meet the requirements of the bid. Alliance Building Solutions provided all the requirements and deemed as responsive and responsible as to the best solution to meet the city’s requirements.
FISCAL IMPACT:
ARPA funds have been designated for this project. Funds are budgeted in Fiscal Year 2022-23 in 38300001-302-A-8320.
MOTION:
Approve staff recommendation.