FROM:
Innovation & Technology
SUBJECT:
Title
Mobile Rugged Computers
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RECOMMENDATION:
Recommendation
1. Authorize the Purchasing Division to procure Getac Mobile Rugged Computers utilizing the Purchasing Policy and Procedure Manual 3.1.5 Non-Competitive Proposal - Purchase by Another Agency.
2. Authorize to use the Sourcewell contract #020624-SYN to purchase the Getac Mobile Rugged Computers and accessories from the authorized subcontractor dealer Code 3 Technology in the amount of $427,777.00 plus applicable sales tax.
3. Approve and authorize the Purchasing Division to procure future Getac mobile rugged computers and accessories from the Sourcewell contract #020624-SYN through the term of May 3, 2032.
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COUNCIL GOALS:
• Improve public safety by increasing operational efficiency, visibility and availability.
• Operate in a businesslike manner by improving services through the effective use of technology.
DISCUSSION:
The Innovation and Technology Department is responsible for maintaining computer equipment for all City departments including mobile rugged solutions used in various departments across the City. There are approximately 170 mobile rugged computers used by various departments. The City's current inventory of rugged mobile computers is at end of life and no longer covered under warranty. The Sourcewell a competitively solicited, ready-to-use cooperative purchasing contract offered by Sourcewell, a government agency, to government, education, and nonprofit entities. These contracts streamline the procurement process by providing access to pre-negotiated pricing and terms with vetted suppliers, saving participating agencies time and money. Utilizing a cooperative purchasing agreement is advantageous to the City because it provides an opportunity for the City to obtain lower pricing through volume purchasing. Staff is recommending that the City Council authorize the Purchasing Office to "piggy-back" off the Sourcewell 020624-SYN contract for the purchase of Getac mobile rugged computers.
Per the City’s Purchasing Policies and Procedures Manual, Section 3.1.5 Non-Competitive Proposal may be used when a product is being purchased when the product being required was awarded a bid by another agency at the same price offered to the City of Fontana. The purchase will be made through Code 3 Technology and utilize the Sourcewell to ensure competitive pricing.
FISCAL IMPACT:
Funds for the initial purchase of rugged mobile computers are available in the City Technology Fund #102; Project 26300001-102-A-8014, 26300001-102-C-8014, and 26300001-102-D-8014 in the amount of $450,000. Budget for additional purchases in subsequent fiscal years will be included in the proposed operating budgets submitted for City Council approval during the annual operating budget adoption process or with Quarterly Budget reviews.
MOTION:
Approve staff recommendation.