FROM:
Public Works
SUBJECT:
Title
Award Bid for Janitorial Services, PW-25-126-SP
End
RECOMMENDATION:
Recommendation
1. Award bid and authorize the City Manager to execute a contract with MasterCorp Commercial Services, LLC of Irvine, CA for Janitorial Services PW-25-126-SP in the amount of $1,535,530.56 per year for a period of two (2) years, renewable for three (3) one-year increments at the City’s sole discretion.
2. Authorize the City Manager or designee to execute any future amendments to the Janitorial Services Agreement.
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COUNCIL GOALS:
• Invest in the City’s infrastructure (streets, sewers, parks, etc.) by maintaining and improving the city's existing infrastructure.
DISCUSSION:
The Public Works Department is tasked with ensuring the proper maintenance and operation of all City-owned facilities and buildings. As part of our ongoing commitment to maintaining clean, safe, and functional public spaces, the department engages professional janitorial service contractors to perform routine cleaning and specialized maintenance.
The scope of janitorial services includes daily tasks such as sweeping, mopping, vacuuming of floor surfaces, dusting, sanitizing restrooms, spot cleaning of walls and carpeting, and the removal of trash and recyclables. In addition to daily services, the contract includes regularly scheduled deep-cleaning activities, such as window washing, floor waxing, and carpet shampooing.
These services are essential to maintaining the integrity of City facilities and ensuring they remain clean, safe, and inviting for both City staff and the community. As part of the bid process, Purchasing notified one hundred ninety-one (191) vendors. Bid packets were downloaded/received by fifty (50) vendors and received fifteen (15) bid responses. Twenty-four (24) Fontana vendors were notified. One Fontana vendor response was received. The proposals ranged from $1,532,778 to $2,589,149.
After evaluating the vendor responses, the Janitorial Evaluation Committee is recommending MasterCorp Commercial Services, LLC located in Irvine, CA., for award of contract as they are the best overall value for the City. The Purchasing Office has reviewed this report and concurs with this recommendation.
FISCAL IMPACT:
MasterCorp Commercial Services, LLC submitted a bid of $1,535,530.56 per year. The Public Works Department Operating Budget for Fiscal Year 2025/2026 includes funding for janitorial services, specifically in the Facilities Maintenance Fund #103 Account No. 10337317-8130
MOTION:
Approve Staff Recommendation