FROM:
Development Services
SUBJECT:
Title
Approval to Purchase a Mulch Blower and Trailer to Support SB 1383 Procurement Requirements
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RECOMMENDATION:
Recommendation
1. Authorize the Purchasing Division to procure a mulch blower and trailer utilizing the Purchasing Policy and Procedure Manual 3.1.5 Non-Competitive Proposal - Purchase by Another Agency.
2. Authorize to use the Sourcewell contract #070821-FNN to purchase the Finn mulch blower and trailer from authorized dealer Clairemont Equipment, Fontana, CA in the amount of $154,874.34 plus applicable sales tax.
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COUNCIL GOALS:
• Enhance the local environment for future generations and create a healthy economic and environmental future by implementing sustainable landscaping.
• Enhance the local environment for future generations and create a healthy economic and environmental future by promoting programs that encourage reducing Green House Gas emissions.
• Invest in the City’s infrastructure (streets, sewers, parks, etc.) by improving the aesthetics of the community through code enforcement, street sweeping, and landscape maintenance.
DISCUSSION:
SB 1383, effective January 2022, mandates that Jurisdictions procure annual targets of recovered organic waste products, including compost and mulch, to support California’s goals in reducing methane emissions and diverting organic waste from landfills. The City of Fontana is required to demonstrate compliance with the procurement targets based on its population and CalRecycle’s assigned per capita procurement rates.
To meet targets, the City has increased the use of recycled organic products, such as mulch and compost, in public spaces. However, the current manual and small-scale application methods limit the City’s ability to effectively utilize the volume of material required for compliance.
To improve efficiency and scalability, staff recommends the purchase of a mulch blower and trailer unit. A mulch blower allows for uniform distribution of mulch across large areas, reducing labor hours and ensuring consistent coverage. This equipment will be utilized by the Public Works, Parks and Landscape Division for city parks, and other landscaping in public areas.
Per the City’s Purchasing Policies and Procedures Manual, Section 3.1.5 Non-Competitive Proposal may be used when a product is being purchased when the product being required was awarded a bid by another agency at the same price offered to the City of Fontana. The purchase will be made through Clairmont Equipment Company, and utilizes Sourcewell, to ensure competitive pricing.
FISCAL IMPACT:
The fiscal impact for the purchase of the mulch blower and trailer is $166,877.10. Funding is included in the FY2024-25 budget in the SB 1383 Local Assistance Grant Fund Project 30100003-301-A-8130.
MOTION:
Approve Staff Recommendation