FROM:
Public Works
SUBJECT:
Title
Authorize the Purchase of a 570N EP Skip Loader from Sonsray Machinery.
End
RECOMMENDATION:
Recommendation
End
Authorize the Purchasing Office to use Sourcewell (Contract # 32119-CNH) for the purchase of one (1) Case 570N EP skip loader from Sonsray Machinery in the amount of $124,243.57.
COUNCIL GOALS:
• Operate in a businesslike manner by creating a memorable customer experience with every interaction.
• Practice sound fiscal management by living within our means while investing in the future.
• Invest in the City’s infrastructure (streets, sewers, parks, etc.) by focusing on relief of traffic congestion.
• Invest in the City’s infrastructure (streets, sewers, parks, etc.) by creating and promoting community through people, parks, and programs.
DISCUSSION:
The Public Works Department (Utilities and Streets Division) is responsible for maintaining a variety of infrastructure needs such as cleaning road edges on City streets, concrete removal, and repair to City sidewalks. The street crew is responsible for the removal of debris from multiple empty lots throughout the City and also assists the sewer crew with the excavation of dirt to access underground sewer pipes. A skip loader is an essential piece of equipment used to perform multiple jobs throughout the City. This unit is replacing the current grader, which no longer meets the standards set by the California Regulatory Entity (CARB). The new skip loader is equipped with a tier 4 carb compliant engine.
The selected 570N EP skip loader is being recommended for purchase after a comprehensive review process by Department staff, Field staff and Fleet. Staff has reviewed specifications from multiple manufacturers and based on the research, the skip loader is capable of keeping up with the demands required by the department. Sonsray equipment can also provide quick parts, service, repairs, and technical support.
Fontana City Code Article V- Purchasing Section 10-152(4) authorizes bidding to be exempt since competitive bidding was already conducted by another agency. Staff is recommending that City Council authorize this purchase between Sonsray Machinery and the City, and to “piggy-back” off the Sourcewell contract for the skip loader.
FISCAL IMPACT:
The purchase cost is $124,243.57 and funds have been approved in the current FY 2023/2024 Budget in Account No. 75137306-8319, as part of the FY23/24 vehicle replacement budget.
MOTION:
Approve staff recommendation.