FROM:
Community Services
SUBJECT:
Title
Co-Sponsorship Application Cycle (2) FY 2024/2025
End
RECOMMENDATION:
Recommendation
Review and provide City Council with recommendations regarding seven (7) Co-Sponsorship Applications for the 2024/2025 fiscal year (January 2025 through June 2025) totaling the amount of $26,050.00.
End
DISCUSSION:
Current Co-Sponsorship procedure, as approved by the Parks, Community and Human Services Commission and City Council, requires organizations to submit all Co-Sponsorship requests for activities taking place during the next fiscal year be submitted between February 1-February 28 (cycle one) or between September 1-September 30 (cycle two).
All organizations in consideration for Co-Sponsorship must meet all Co-Sponsorship criteria (Attachment A - Co-Sponsorship Policy) which includes proof of non-profit status (501 c3) or proof that the event is not for profit. Organizations must be based in the incorporated boundaries of the City of Fontana. Event must benefit and be open to Fontana residents and organization must adhere to Co-Sponsorship tier rating. A brief description of individual applications is provided (Attachment B - Co-Sponsorship Application Descriptions).
Seven (7) eligible applications were received during the September 2024 requested period, (5) requesting assistance with community events and (2) facility use requests. (Attachment C - organizations applying for Co-Sponsorship and Attachment D - Co-Sponsorship in-kind cost breakdown).
Tier Levels:
Tier One:
Organization provides minimum of eighty percent (80%) of program resources and funding.
Tier Two:
Organization provides minimum of seventy percent (70%) of program resources and funding.
Tier Three:
Organization provides minimum of fifty percent (50%) of program resources and funding.
Although all organizations requesting funding must provide a minimum of fifty percent (50%) of program funding, tier funding levels are not applicable to organization requesting the use of facilities during regular center hours.
Funding for Co-Sponsorships in the amount of $37,500 is approved by the City Council in the 2024/2025 fiscal year budget. Requested funding during the February application period totaled $41,728.00, which provides a balance of funding allocation of -$4,228.00 for the remainder of FY 2024/2025 operating budget. The combined seven (7) applications submitted would leave an outstanding balance of -$30,278.00
Staff recommends the Commission approach the review of these applications as outlined below:
• Review and evaluate the requesting applications.
• Approve or deny each requesting application and/or in-kind city subsidy outlined per application.
• Prioritize them from highest to lowest priority to best inform City Council as this item will be forwarded for their consideration.
FISCAL IMPACT:
Funding for Co-Sponsorships in the amount of $37,500 is approved by City Council in the FY 2024/2025 operating budget. Requested funding during the February application period totaled $41,728.00 which provides an available balance of funding allocation in the amount of -$4,228.00. Requested funding for the September filing period totals $26,050.00. Approving all seven (7) new applications would leave an outstanding balance of -$30,278.00.
MOTION:
Review and provide City Council with a recommendation regarding seven Co-Sponsorship applications for the 2024/2025 fiscal year from January 1, 2025 through June 30, 2025 totaling $26,050.00.