FROM:
Engineering
SUBJECT:
Title
Award a Construction Contract for the Alder Middle School Safe Routes to School (SRTS) Project on (Bid No. SB-146-DE-23).
End
RECOMMENDATION:
Recommendation
1. Award bid and authorize the City Manager to execute a construction contract with All American Asphalt for the construction of the Alder Middle School Safe Routes to School (SRTS) Project in the amount of $2,639,021.00 and authorize a 10% contingency in the amount of $263,902.10 (Bid No. SB-146-DE-23).
2. Approve and authorize the City Manager to execute any and all utility agreements, utility easements, and subsequent agreements on behalf of the City of Fontana for the Alder Middle School Safe Routes to School (SRTS) Project (Bid No. SB-146-DE-23).
3. Appropriate $1,875,783.00 from Local Measure I Fund No. 246 to the Alder Middle School Safe Routes to School (SRTS) Project No. 3367.
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COUNCIL GOALS:
• To invest in the City’s infrastructure (streets, sewers, parks, etc.) by maintaining and improving the city's existing infrastructure.
• To invest in the City’s infrastructure (streets, sewers, parks, etc.) by providing for the development of new infrastructure.
• To invest in the City’s infrastructure (streets, sewers, parks, etc.) by focusing on relief of traffic congestion.
DISCUSSION:
On October 16, 2017, San Bernardino County Transportation Authority Board of Directors (SBCTA) approved funding from the Transportation Development Act (TDA) Article 3 Grant Funds to the City of Fontana for the Alder Middle School Safe Routes to School Project. The grant request for the Alder Middle School Safe Routes to School Project was approved in the amount of $250,000. The project will construct missing sidewalk, ramps, and curb and gutter along the east side of Alder Avenue, the south side of Miller Avenue, and west side of Laurel Avenue. This project will close sidewalk gaps for residential communities in the vicinity, linking them to Alder Middle School.
On December 12, 2017, the City Council accepted the Transportation Development Act (TDA) Article 3 Grant Funds Award approved by San Bernardino County Transportation Authority (SBCTA) for the Alder Middle School Safe Routes to School Project in the amount of $250,000.00 and approved a Resolution authorizing the submittal of Claim Forms, submission of Reimbursement Request Forms, and designate the City Engineer to certify project completion for the Alder Middle School Safe Routes to School Project related to TDA Article 3 Grant Awards.
On August 3, 2023, at 2:00 p.m. the bids for this contract were opened. A total of three (3) bids were received ranging from $2,110,186.00 to $2,779,709.00. After reviewing all submissions, the apparent low bid in the amount of $2,110,186, submitted by Aneen Construction, Inc., was determined to be non-responsive. Aneen Construction, Inc. notified Purchasing within five (5) working days after the bid opening of a mistake made on their submitted bid. Purchasing reviewed the withdrawal request by Aneen Construction, Inc. and concurred with the withdrawal of the bid. After further review, the second lowest bidder, All American Asphalt, was determined to be the lowest responsive and responsible bidder in the amount of $2,639,021.00. The Engineer's estimate was $1,253,908.00. The significant increase in cost is largely attributed to the increase in material costs and labor wage rates of the current economy.
FISCAL IMPACT:
The fiscal impact associated with the approval of this item is $2,902,923.10, for the full term of the construction contract. The available budget is about $1,524,535. Considering all projected expenses for the project, additional $1,782,856.00 and $97,144.00 are being requested in 37603367-246-B-8330 and 37603367-630-A-8330 respectively and are not included in the FY 2023-2024 budget. The request will be submitted in the next quarterly budget report and will be funded by Local Measure I Fund No. 246 and Circulation Mitigation Fund No. 630. All future costs will be included in subsequent fiscal year budgets.
MOTION:
Approve staff recommendation.