FROM:
Engineering
SUBJECT:
Title
Award a Task Order for Geotechnical Engineering and Materials Testing Services for the 2024-2025 programmed Citywide Pavement Rehabilitation Projects (Request for Proposals DE-24-195-SQ-02)
End
RECOMMENDATION:
Recommendation
1. Award and authorize the City Manager to execute a Task Order in the amount of $136,850.00 with Geocon West, Inc. for the 2024-2025 programmed Citywide Pavement Rehabilitation Projects (Request for Proposals DE-24-195-SQ-02).
2. Approve and authorize the City Manager to execute any future amendments to the Task Order in the amount not to exceed $30,000.
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COUNCIL GOALS:
• To invest in the City’s infrastructure (streets, sewers, parks, etc.) by maintaining and improving the city's existing infrastructure.
• To invest in the City’s infrastructure (streets, sewers, parks, etc.) by focusing on relief of traffic congestion.
DISCUSSION:
The 2024-2025 programmed Citywide Pavement Rehabilitation Projects include asphalt mill and overlay, full depth removal and replacement, and ADA curb ramp upgrades.
Staff released a request for proposals (RFP) for Geotechnical Engineering and Materials Testing Services to the firms that are on the city’s pre-qualified Engineering List (DE-24-195-SQ) by notifying firms through the City’s online bid system. Two (2) prospective bidders downloaded the RFP documents. On April 10, 2025, a proposal was received from one (1) firm interested in providing Geotechnical Engineering and Materials Testing Services for the project. The proposal cost is $136,850.00.
As a result, staff is recommending the award of the Task Order to Geocon West, Inc. for Geotechnical Engineering and Materials Testing Services based on being the best value to the City.
FISCAL IMPACT:
The fiscal impact associated with the approval of this item is $136,850.00 for the full term of the project and is included in the 2024-25 budget in Pavement Rehabilitation Projects #37600027, #37600028, and #37600077.
MOTION:
Approve staff recommendation.