FROM:
Public Works
SUBJECT:
Title
Final Acceptance of Purchase and Installation of Metal Picnic Shelters at North Tamarind Park Project (SB-122-PW-23).
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RECOMMENDATION:
Recommendation
1. Accept as complete the work performed by Western State Builders, Inc. for the Purchase and Installation of Metal Picnic Shelters at North Tamarind Park Project (SB-122-PW-23).
2. Authorize the City Manager to approve the additional contract authorization increase amount of $14,738.56.
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COUNCIL GOALS:
• Invest in the City’s infrastructure (streets, sewers, parks, etc.) by maintaining and improving the city's existing infrastructure.
• Invest in the City’s infrastructure (streets, sewers, parks, etc.) by providing for the development of new infrastructure.
DISCUSSION:
On June 13, 2023, the City Council awarded a construction contract to Western State Builders Inc. in the amount of $249,229.00 for the purchase and installation of three (3) Metal Picnic Shelters and authorized a 10% contingency amount of $24,923.00 for a total contract authorization of $274,152.00.
There were four contract change orders on this project:
• Change Order No. 1 provided a credit of $84,884.00 and removed the planned picnic shelter at Miller Park due to concerns about increased loitering. The contract was adjusted to $164,345.00.
• Change Order No. 2, approved by the City Council on September 9, 2025, added demolition of the existing shelter at North Tamarind Park and additional concrete work necessary for ADA-compliant sidewalks. The change order totaled $147,153.37, bringing the contract authorization total to $311,498.37.
• Change Order No. 3 added $23,557.72 for extra concrete required for shelter footings after poor soil conditions were uncovered during excavation, increasing the contract to $335,056.09.
• Change Order No. 4 issued a credit of $8,819.16 by removing irrigation repair and turf restoration items, which were completed by the City’s landscape contractor. The final adjusted contract amount was $326,236.93.
Western State Builders, Inc. finished the project on November 14, 2025, and all work has been accepted by the City for a final contract total of $326,236.93.
The final retention payment will be released thirty-five (35) days after the filing of the Notice of Completion with the County Recorder’s Office.
FISCAL IMPACT:
There is no fiscal impact associated with the approval of this item. The final contract cost for this project was $326,236.93. The funding was budgeted in the FY 2022/2023 CIP and Operating Budgets in project strings #38200005-302-F-8313, #38200005-302-O-8313, and #38200005-302-P-8313.
MOTION:
Approve Staff Recommendation