FROM:
Engineering
SUBJECT:
Title
Approve an Increase in Construction Contingency for FY 2024/2025 Citywide Pavement Rehabilitation Project (DE-25-102-SB)
End
RECOMMENDATION:
Recommendation
Approve and authorize the City Manager to increase the construction contingency amount by $300,000.00, for a total contingency amount of $747,652.83 (DE-25-102-SB).
End
COUNCIL GOALS:
• To invest in the City’s infrastructure (streets, sewers, parks, etc.) by maintaining and improving the city's existing infrastructure.
• To invest in the City’s infrastructure (streets, sewers, parks, etc.) by providing for the development of new infrastructure.
• To invest in the City’s infrastructure (streets, sewers, parks, etc.) by focusing on relief of traffic congestion.
DISCUSSION:
The City of Fontana’s 7-Year Pavement Management Plan includes the FY 2024/25 Citywide Pavement Rehabilitation Project. The proposed improvements include the rehabilitation of existing asphalt pavement and the reconstruction of ADA compliant curb ramps. The project will improve ride quality, increase pavement service life, and enhance the safety of both vehicular and pedestrian traffic.
On April 22, 2025, the City Council authorized the City Manager to execute a construction contract with Matich Corporation of San Bernardino for the construction of the FY 2024/25 Citywide Pavement Rehabilitation Project, in the amount of $4,476,528.27 and authorize a 10% contingency in the amount of $447,652.83 (DE-25-102-SB). The contract includes five (5) different locations - Grid 47, Merrill Avenue from Alder Avenue to Maple Avenue, Sierra Avenue from Summit Avenue to Sierra Lakes Parkway, Sierra Avenue from Baseline Avenue to Highland Avenue, and Marygold Avenue from Sierra Avenue to Alder Avenue.
To date, Grid 47 and Merrill Avenue from Alder Avenue to Maple Avenue have been completed. Sierra Avenue from Summit Avenue to Sierra Lakes Parkway and Sierra Avenue from Baseline Avenue to Highland Avenue are anticipated to be substantially complete by the time this staff report is presented. Construction on Marygold Avenue from Sierra Avenue to Alder Avenue is scheduled to begin in Summer 2026.
During construction, the City evaluated the condition of Maloof Avenue from Curtis Avenue to Sierra Lakes Parkway and determined that pavement improvements are warranted at this time. Due to the proximity of this segment to the current project limits and the contractor’s competitive unit pricing, staff recommends incorporating the Maloof Avenue pavement improvements into the existing contract through a construction change order. This approach will expedite delivery and provide the most cost-effective solution. The contractor’s proposed quote for the Maloof Avenue improvements is $230,200.69.
Due to the addition of Maloof Avenue and the potential for additional contract change orders associated with the ongoing and upcoming improvements, the total construction costs are anticipated to exceed the previously approved contingency amount. Accordingly, staff is requesting an increase to the contract contingency.
FISCAL IMPACT:
The fiscal impact associated with the approval of this item is $300,000.00. Funds are included in the Fiscal Year 2025-2026 Budget in the FY25/26 Pavement Rehabilitation Project #37600090 in Fund 604 - Capital Project TUT
MOTION:
Approve staff recommendation.