FROM:
Police Department
SUBJECT:
Title
Fontana Police CAD/RMS System Selection Consultant Services Funding Request
End
RECOMMENDATION:
Recommendation
1. Approve an appropriation in the amount of $200,000.00 from the Federal Asset Seizure Fund #223.
2. Authorize the Purchasing Department to proceed with collecting bids for the CAD/RMS System Selection Consultant Services.
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COUNCIL GOALS:
• Operate in a businesslike manner by improving services through the effective use of technology.
• Practice sound fiscal management by living within our means while investing in the future.
• Practice sound fiscal management by producing transparent information in a timely matter.
DISCUSSION:
The Fontana Police Department is seeking a qualified project consultant to assist in the evaluation, selection, and potential implementation planning of a Computer-Aided Dispatch (CAD) and Records Management System (RMS). This effort aims to modernize our existing infrastructure, improve operational efficiency, and ensure compliance with current public safety standards.
The current CentralSquare CAD system has been in place at the department since 2005. CentralSquare RMS has served the department since 2019. Our existing Computer-Aided Dispatch (CAD) and Records Management System (RMS) has become increasingly outdated, with limited integration capabilities, inefficient workflows, and a lack of modern features that are now considered essential in policing.
For the last decade, public safety technology has evolved significantly. The integration of body-worn camera (BWC) systems, artificial intelligence (AI) tools for incident analysis, real-time data sharing, and automated reporting features have transformed the way agencies collect, manage, and analyze information. However, our current system lacks the necessary interoperability and automation to meet these growing demands. Additionally, our agency is facing increased public expectations for transparency, accountability, and data-driven policing.
The department is requesting $200,000.00 in initial funding to commence the project. This amount will allow the project to begin without delay. Any necessary budget adjustments or additional funding requests will be made upon award of the contract for said consulting services. The project is planned to be executed in three phases.
FISCAL IMPACT:
The Police Department would like to request an increase in appropriations for expenditures in the amount of $200,000.00 from the Federal Asset Seizure Fund (Fund 223). Appropriate budge adjustments will be submitted to the Budget Office with the 2025/2026 1st Quarter Budget Status Report.
MOTION:
Approve staff recommendations.