FROM:
Public Works
SUBJECT:
Roadway Asset Services, LLC Pavement & Asset Management Data Collection Services
Title
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RECOMMENDATION:
Recommendation
1. Authorize the Purchasing Division to utilize the HGACBuy Cooperative Purchasing Program for Pavement and Asset Management Services under Contract No.HP08-25, per Purchasing Policies and Procedures Manual 3.1.5 Non-Competitive Proposal - by Another Public Agency.
2. Authorize the City Manager to enter into a Professional Services Agreement with Roadway Asset Services, LLC, in the amount of $242,335.00 Pavement & Asset Management Services and any future amendments.
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COUNCIL GOALS:
• Invest in the City’s infrastructure (streets, sewers, parks, etc.) by maintaining and improving the city's existing infrastructure.
• Invest in the City’s infrastructure (streets, sewers, parks, etc.) by providing for the development of new infrastructure.
DISCUSSION:
The City of Fontana Public Works Department is responsible for maintaining approximately 1,406.46 lane miles of roadway infrastructure, including pavement, striping, pavement markings, as well as a citywide inventory of traffic signs necessary to ensure safe and efficient traffic operations for motorists, pedestrians, and cyclists. Proper maintenance of these critical transportation assets is essential to preserving public safety, supporting efficient traffic flow, protecting the City’s infrastructure investment, and ensuring compliance with applicable state and federal roadway visibility and retro reflectivity standards.
As part of the City’s continued commitment to proactive infrastructure management, staff recommends retaining Roadway Asset Services, LLC (RAS) to perform a comprehensive, citywide right-of-way asset inventory and pavement condition assessment utilizing advanced automated data collection technology.
The proposed scope of work includes windshield and field-based assessments of all City-maintained traffic signs, pavement striping, pavement legends, and roadway pavement conditions, providing a complete linear assessment of the City’s roadway network. Using high-resolution imagery, geospatial mapping, and automated condition evaluation methods, roadway assets will be assessed for retro reflectivity performance, physical condition, placement, visibility, and compliance with Federal and California Manual on Uniform Traffic Control Devices (MUTCD) standards.
In addition, RAS will conduct a comprehensive pavement condition survey, calculating industry-recognized conditions including Pavement Condition Index (PCI), Overall Condition Index (OCI), and Pavement Quality Index (PQI). These standardized performance metrics will provide the Engineering and Public Works Departments with objective, defensible data necessary to evaluate pavement conditions, identify deterioration trends, and prioritize maintenance and rehabilitation activities. This information will be critical to the continued pavement improvements that are part of the city's 7-year pavement program.
All collected asset data, imagery, and condition assessments will be integrated directly into the City’s asset management software, creating a centralized infrastructure database that will support ongoing maintenance operations and long-term planning.
This assessment will provide the City with a verified baseline inventory of roadway assets while establishing a defensible compliance program for federal and state retro reflectivity requirements. The resulting data will allow staff to identify assets nearing the end of their service life, prioritize replacement and rehabilitation efforts, allocate resources more effectively, and implement data-driven maintenance strategies.
The information collected through this effort will support:
• Proactive pavement preservation and roadway maintenance planning
• Prioritization of capital improvement projects based on measurable asset conditions
• Improved coordination between pavement, striping, signing, and utility work
• Long-term budgeting, maintenance forecasting, and lifecycle cost management
• Development of rotating maintenance schedules based on asset performance
• Enhanced ability to pursue external funding opportunities with documented condition data, Reduction of redundant work through coordination with CIP paving schedules
The completed inventory will serve as a living database and critical planning tool for the Public Works and Engineering Departments, providing the technical expertise and data-driven tools necessary to make informed infrastructure investment decisions, maximize the service life of roadway assets, improve operational efficiency, ensure regulatory compliance, and enhance the long-term safety, reliability, and sustainability of Fontana’s transportation infrastructure.
The HGAC Buy Cooperative Purchasing Program created the Houston-Galveston Area Council and is the largest of 24 Councils of Governments in the State of Texas. Products and services are contracted after having been subjected to either a competitive bid or competitive proposal process.
FISCAL IMPACT:
The fiscal impact associated with the approval of this item is $242,335.00 and has been included in the 2025-26 adopted budget in accounts 60437000-8130 $50,290.00, and 60437100-8130 $192,045.00.
MOTION:
Approve staff recommendation.