FROM:
Community Services
SUBJECT:
Title
Co-Sponsorship Application Cycle (2) FY 2026/2027
End
RECOMMENDATION:
Recommendation
Review and approve the eleven (11) eligible Co-Sponsorship requests for the remainder of the 2026/2027 fiscal year (January 2027 through June 2027) totaling $119,238.00, as recommended by the Parks, Community, and Human Services Commission.
End
COUNCIL GOALS:
• Operate in a businesslike manner by creating a memorable customer experience with every interaction.
• Practice sound fiscal management by producing transparent information in a timely manner.
• Create and maintain a dynamic team by communicating Goals and Objectives to all commissions and employees.
• Concentrate on Inter-governmental relations by establishing partnerships and positive working relationships with other public agencies providing services to residents and local businesses.
DISCUSSION:
The current Co-Sponsorship procedure, approved by the Parks, Community and Human Services Commission and City Council, requires organizations to submit all Co-Sponsorship requests for activities taking place during the next fiscal year between February 1 and February 28 (cycle one) or September 1 and September 30 (cycle two).
All organizations in consideration for Co-Sponsorship must meet all Co-Sponsorship criteria (Attachment A - Co-Sponsorship Policy), which includes the following items
• Proof of non-profit status (501(c)(3)) or proof that the event is not for profit
• Organizations must be based within the incorporated boundaries of the City of Fontana
• Event must benefit and be open, free of charge, to Fontana residents
• Organization must adhere to the Co-Sponsorship tier rating
A brief description of individual applications is provided (Attachment B - Co-Sponsorship Application Descriptions).
Eleven (11) eligible applications were received during the September 2026 (cycle two) requested period, eight (8) requesting assistance with community events and three (3) facility use requests. (Attachment C - organizations applying for Co-Sponsorship and Attachment D - Co-Sponsorship in-kind cost breakdown).
Tier Levels:
Tier One:
Organization provides minimum of eighty percent (80%) of program and funding.
Tier Two:
Organization provides minimum of seventy percent (70%) of program resources and funding.
Tier Three:
Organization provides minimum of fifty percent (50%) of program resources and funding.
Although all organizations requesting funding must provide a minimum of fifty percent (50%) of program funding, tier funding levels are not applicable to organizations requesting the use of facilities during regular operational hours.
The City Council approved $100,000.00 in funding for Co-Sponsorships for the 2026/2027 fiscal year budget. Requested funding during the February (cycle one) application period totaled $71,235.00, resulting in a remaining balance of $28,765.00. Requested funding during the September 2026 (cycle two) filing period totaled $119,238.00, resulting in a negative balance of -$90,473.00.
The Parks, Community and Human Services Commission discussed and reviewed all eleven (11) applications at its regular meeting on October 22, 2026. The Parks, Community and Human Services Commission approved the recommendation to forward all eleven (11) Co-Sponsorship requests to City Council for review and consideration.
Approved Applications
Below are the recommended applications that were approved:
|
Group |
Event |
In-Kind Request |
Commission Recommended Funding |
|
Ephesians New Testament Church |
MLK Celebration |
$2,204.00 |
$2,204.00 |
|
Uplifting Arts Academy |
MLK Honor Event |
$662.00 |
$662.00 |
|
Fontana Aquatics Club |
Winter Splash Swim Meet |
$10,308.00 |
$10,308.00 |
|
Concerned Citizens for North Fontana |
Black History Parade |
$11,109.00 |
$11,109.00 |
|
Exchange Club of Fontana |
Fontana Days Parade |
$21,728.00 |
$21,728.00 |
|
Forge |
Man of Steel |
$6,446.00 |
$6,446.00 |
|
Exchange Club of Fontana |
Fontana Days Festival |
$58,941.00 |
$58,941.00 |
|
Living Way Church |
Annual Car & Motorcycle Show |
$7,840.00 |
$7,840.00 |
|
Girl Scouts of San Gregornio, Troop 142 |
Monthly Meeting |
N/A |
N/A |
|
Girl Scouts of San Gregornio Troop 203 |
Monthly Meeting |
N/A |
N/A |
|
Girl Scouts of San Gregornio, Troop 884 |
Monthly Meeting |
N/A |
N/A |
Parks, Community and Human Services Commissioner Notes:
• All applicants must adhere to proper planning and execution as stated in their application.
• All event organizations must submit final event logistics thirty (30) days prior to the event date.
FISCAL IMPACT:
The City Council approved $100,000.00 in funding for Co-Sponsorships in the 2026/2027 fiscal year budget. Requested funding during the February (cycle one) application period totaled $71,235.00, resulting in a funding allocation balance of $28,765.00. Requested funding during the September (cycle two) filing period totaled $119,238.00 leaving a negative balance of -$90,473.00.
The Co-Sponsorship budget does not represent actual monetary funds; instead, it measures the value of the in-kind services requested by the organizations, such as equipment, street closures, staffing costs, and facility rental costs. The budget deficit does not impact other programs, services, or resources.
MOTION:
Approve Parks, Community, and Human Services Commission recommendation.