FROM:
Public Works
SUBJECT:
Title
Purchase of Artificial Turf Replacement Materials for Fields #5 and #6 at Ralph M. Lewis Park.
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RECOMMENDATION:
Recommendation
1. Authorize the Purchasing Division to utilize the California Multiple Awards Schedule (CMAS) contract #4-06-78-0031A to procure Artificial Turf Replacement Materials and Nailer Boards Replacement per Purchasing Policies and Procedure Manual 3.1.5 Non-Competitive Proposal.
2. Approve the purchase from FieldTurf USA, Inc. in the not to exceed amount of $856,953.68 for the synthetic turf and materials.
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COUNCIL GOALS:
• Invest in the City’s infrastructure (streets, sewers, parks, etc.) by maintaining and improving the city's existing infrastructure.
DISCUSSION:
The artificial turf fields at Ralph M. Lewis Park were last replaced in 2015. Since then, the original 8-year warranty period has expired, and they are nearing the end of their expected service life.
The attached CMAS Pricing Proposal from FieldTurf USA, Inc. includes the supply of all materials required to replace the existing artificial turf on Fields #5 and #6. The total cost is $415,542.01 for Field #5 and $399,747.67 for Field #6. The proposal also includes a 10-year, third-party, pre-paid insured warranty upon completion of installation.
The proposal from FieldTurf also includes pricing for the optional replacement of Nailer Boards, which secure the edges of the new turf during installation (Proposal Alternate A1). The existing Nailer Boards will remain in place and be reused unless their condition at the time of turf removal warrants replacement. To account for this possibility, funding in the amount of $41,664.00 is being requested to cover the potential replacement of up to 2,400 linear feet of Nailer Boards, if necessary.
Installation of the materials requires a competitive process. Therefore, staff will bring forward a separate contract for approval of the labor and installation of these fields, which will include the removal and disposal of the existing turf. These field replacements are scheduled to begin in July of 2026 and be completed in August of 2026.
FISCAL IMPACT:
The total fiscal impact for this purchase is $856,953.68. Funding is included in the Fiscal Year 2026-2027 operating budget in Org# 60437200-8130.
MOTION:
Approve Staff Recommendation