FROM:
Public Works
SUBJECT:
Title
Approve Police and Safety Equipment Parts and Changeover Service Agreement (SB-79-PW-23)
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RECOMMENDATION:
Recommendation
1. Approve and award bid with West Coast Lights & Sirens, Inc. and 10-8 Retrofit, Inc. for police and safety equipment parts and changeover services (SB-79-PW-23).
2. Authorize the City Manager to execute agreement with West Coast Light and 10-8 Retrofit for five (5) years and any future amendments for a total of $350,000 annually.
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COUNCIL GOALS:
• Improve public safety by increasing operational efficiency, visibility and availability.
• Operate in a businesslike manner by improving services through the effective use of technology.
• Practice sound fiscal management by living within our means while investing in the future.
DISCUSSION:
The Public Works Department is responsible for the maintenance and replacement of 486 city vehicles and equipment. The City’s fleet inventory includes 207 vehicles and equipment assigned to the Fontana Police Department. This agreement will enable the City to purchase police and safety equipment. In addition, the agreement will allow the removal of emergency equipment from existing vehicles and instillation of this equipment into the new vehicle replacements. This agreement also provides warranty and non-warranty repair services on currently installed safety equipment.
The Purchasing Office completed the formal bid purchasing process. Two hundred and forty-three (243) bidders were notified. Bid packets were downloaded/received by twenty-two (22) vendors, and we received four (4) responses. Seven (7) Fontana vendors were notified, and received no Fontana vendor response. After evaluating the vendor responses, West Coast Lights and Sirens, Inc. and 10-8 Retrofit, Inc. is the lowest, most responsive, and responsible bidder. Staff has reviewed their references and has determined that they will provide satisfactory service. The Purchasing Office concurs with the recommendation.
FISCAL IMPACT:
Funds were approved in the FY 2022/2023 budget in Fleet Fund 751 specifically in Fleet Maintenance - Org # 75138305 and Fleet Replacement - Org # 75138306. The expected expenditure is estimated at $350,000.00 per year.
MOTION:
Approve staff recommendation