FROM:
Community Services
SUBJECT:
Title
Co-Sponsorship Application Cycle (1) FY 2025/2026
End
RECOMMENDATION:
Recommendation
Review and provide City Council with recommendations regarding seventeen (17) Co-Sponsorship Applications for the 2025/2026 fiscal year (July 2025 through June 2026) totaling the amount of $47,379.00.
End
DISCUSSION:
Current Co-Sponsorship procedure, as approved by the Parks, Community, and Human Services Commission and City Council, requires organizations to submit all Co-Sponsorship requests for activities taking place during the next fiscal year be submitted between February 1-February 28 (cycle one) or between September 1-September 30 (cycle two).
All organizations in consideration for Co-Sponsorship must meet all Co-Sponsorship criteria Attachment A - Co-Sponsorship Policy
• proof of non-profit status (501 c3) or proof that the event is not for profit
• organizations must be based in the incorporated boundaries of the City of Fontana
• event must benefit and be open, free of charge, to Fontana residents
• organization must adhere to Co-Sponsorship tier rating
A brief description of the individual applications is provided in Attachment B - Co-Sponsorship Application Descriptions.
Seventeen (17) eligible applications were received during the February 2025 requested period, (15) requesting assistance with community events and (2) facility use requests. (Attachment C - organizations applying for Co-Sponsorship and Attachment D - Co-Sponsorship in-kind cost breakdown).
Tier Levels:
Tier One:
Organization provides minimum of eighty percent (80%) of program resources and funding.
Tier Two:
Organization provides minimum of seventy percent (70%) of program resources and funding.
Tier Three:
Organization provides minimum of fifty percent (50%) of program resources and funding.
Although all organizations requesting funding must provide a minimum of fifty percent (50%) of program funding, tier funding levels are not applicable to organization requesting the use of facilities during regular center hours.
Fiscal Year 2025/2026 funding for Co-Sponsorships, in the operating budget, in the amount of $37,500 is scheduled to be approved by City Council. Requested funding during the February application period totaled $47,379.00, which leaves a negative balance of funding of -$9,879.00 for the remainder of FY 2025/2026 operating budget.
Staff recommends the Commission approach the review of these applications as outlined below:
• Review and evaluate the requesting applications.
• Approve or deny each requesting application and/or in-kind city subsidy outlined per application.
• Prioritize them from highest to lowest priority to best inform City Council as this item will be forwarded for their consideration.
FISCAL IMPACT:
Fiscal Year 2025/2026 funding for Co-Sponsorships, in the operating budget, in the amount of $37,500 is scheduled to be approved by City Council. Requested funding during the February (cycle one) application period totaled $47,379.00 which leaves a deficit balance of funding in the amount of -$9,879.00.
The Co-Sponsorship budget does not represent actual monetary funds, instead it measures the value of the in-kind services requested by the organizations such as equipment, street closures, staffing costs, and facility rental costs. The budget deficit does not impact other programs, services, or resources.
MOTION:
Approve Parks, Community, and Human Services Commission recommendation.