FROM:
City Clerk
SUBJECT:
Title
Approval of Revised Administrative Policy - Section 10-01: Content of Administrative Policy Manual
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RECOMMENDATION:
Recommendation
Adopt Resolution No. 2025-046, approving the revised Administrative Policy Section 10-01, titled “Content of Administrative Policy Manual,” which establishes updated guidelines for the structure, approval, distribution, and maintenance of the City’s Administrative Policy Manual.
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COUNCIL GOALS:
• Create and maintain a dynamic team by supporting the decisions of the majority once made.
• Create and maintain a dynamic team by promoting stability and predictability by providing consistent policy direction.
DISCUSSION:
The City’s Administrative Policy Manual provides a standardized framework for administrative operations and guidance for City staff. Section 10-01 was originally adopted in 1991 and last revised in 2010. In alignment with evolving operational needs and best practices in municipal administration, staff has reviewed and updated this section to clarify approval processes, define formatting expectations, and reinforce responsibilities for policy dissemination and training.
The proposed revisions to Section 10-01 include:
• Clear criteria for when City Council versus City Manager approval is required.
• Defined formatting standards and numbering structure for administrative policies.
• Updated procedures for internal review, adoption, and distribution of policies.
• Clarification of departmental responsibilities for training and manual maintenance.
These changes are intended to improve transparency, consistency, and accountability in the creation and management of administrative policies across all City departments.
FISCAL IMPACT:
None.
MOTION:
Approve staff recommendation.