FROM:
Engineering
SUBJECT:
Title
Approve Final Change Order with Gentry General Engineering, Inc. and Final Acceptance for the Emergency Storm Drain Repair Work along Valley Boulevard Project
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RECOMMENDATION:
Recommendation
1. Authorize the City Manager to approve a change order with Gentry General Engineering, Inc. in the amount of $40,812.35, resulting in an increase of $14,965.35 for a total contract amount of $299,284.35.
2. Accept as complete the work performed by Gentry General Engineering for the Emergency Storm Drain Repair Work along Valley Boulevard.
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COUNCIL GOALS:
• To operate in a businesslike manner by correcting problems immediately.
• To invest in the City’s infrastructure (streets, sewers, parks, etc.) by maintaining and improving the city’s existing infrastructure.
DISCUSSION:
On February 10, 2026, the City Council authorized the City Manager to enter into a contract with Gentry General Engineering, Inc. for Emergency Storm Drain Repair Work along Valley Boulevard at the intersections of Elm and Hemlock Avenues, in the amount of $258,472.00 with a contingency amount of $25,847.00 for a total contract authorization of $284,319.00. Repair work consisted of reconstruction of reinforced concrete boxes and culverts per Caltrans Standards, a headwall at Elm Avenue, and paving repairs at Elm and Hemlock Avenues.
Work began on February 23, 2026, and was deemed complete on April 3, 2026. During construction, it was determined that additional length for the concrete box repairs was required at each location to ensure appropriate structural integrity of the storm drain system. Total cost of the extra work per Contract Change Order No. 1 is $40,812.35, which will exceed the original contingency authorization. The project was successfully completed for the final contract amount of $299,284.35, an increase of 5.26% from the original total contract authorization.
FISCAL IMPACT:
Funding for the additional contract authorized amount of $14,965.35 is budgeted in Fiscal Year 2025/2026 Public Works Operating Budget account 60437100.8330, Transactional Use Tax Fund.
As part of the action to accept the emergency repair work as complete, the City will take over the maintenance of this storm drain infrastructure. Appropriate funding for the maintenance work is included in the FY 2025-26 budget under the Public Works Department, Utilities and Streets Division.
MOTION:
Approve staff recommendation.