FROM:
City Clerk
SUBJECT:
Title
San Bernardino County SECURE Electronic Recording Memorandum of Understanding
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RECOMMENDATION:
Recommendation
Authorize the City Manager his designee to enter into a “Memorandum of Understanding (MOU) between Owner Counties and Government Participants for the use of the SECURE Government to Government Portal" and all related documents including extensions or modifications for the MOU.
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COUNCIL GOALS:
• Operate in a businesslike manner by improving services through the effective use of technology.
DISCUSSION:
The City has been utilizing the Government to Government (G2G) Portal for electronic document recording with San Bernardino County (County). This system has provided a more efficient document recording method for City staff which has allowed for a significant time savings compared to visiting the County's Assessor-Recorder-Clerk's Hall of Records Office in person. The County has migrated to an electronic recording service portal. This portal, Statewide Electronic Courier Universal Recording Environment (SECURE), is utilized by Los Angeles, Orange, Riverside, and San Diego counties (Owner Counties) with the Orange County Clerk-Recorder acting on their behalf as the Lead County.
In order to continue using the G2G Portal for electronic recording with the County, the City will need to provide various documents including the Memorandum of Understanding (MOU) between owner counties and the City, as a Government Participant, for the use of the SECURE Government to Government Portal. The term of this MOU will be for five (5) years and may extend for no more than one (1) additional year.
The City is exempt from fees for SECURE G2G Portal system use, maintenance and technical support. The City may be held responsible to pay any other applicable fees, taxes, and other charges, however denominated, for the recordation of Documents.
FISCAL IMPACT:
No fiscal impact.
MOTION:
Approve staff recommendation.