FROM:
Innovation & Technology
SUBJECT:
Title
Authorize the Renewal of Licensing for Varonis DatAdvantage Data Audit and Protection Software Solution
End
RECOMMENDATION:
Recommendation
1. Authorize the Purchasing Division to utilize the OMNIA Partners IT Solutions, Products, and Services contract #2024056-02 to renew licensing and support for Varonis DatAdvantage Data Audit and Protection Software per Purchasing Policies and Procedure Manual 3.1.5 Non-Competitive Proposal.
2. Approve the purchase from SHI Internation Corp in the amount of $216,932.08.
End
COUNCIL GOALS:
• Improve public safety by increasing operational efficiency, visibility and availability.
• Operate in a businesslike manner by improving services through the effective use of technology.
DISCUSSION:
The City originally implemented the Varonis DatAdvantage Data Audit and Protection software solution as part of the Data Security & Threat Detection project approved under the American Rescue Plan Act (ARPA) Expenditure Plan. This implementation strengthened the City’s cybersecurity posture by providing advanced tools to identify, secure, and monitor sensitive data stored across City systems. The software has become a core component of the City’s data protection strategy, supporting compliance with federal guidance that encourages investment in technology infrastructure to enhance security, improve data management, and protect sensitive information.
As the City’s network environment continues to grow in both scale and complexity, the need for robust data security and continuous monitoring remains critical. The City’s cybersecurity assessment identified safeguarding sensitive data-including financial records, payroll information, and personally identifiable information (PII)-as an ongoing high-priority objective. Varonis DatAdvantage provides automated scanning, classification, behavioral analytics, and permissions auditing, enabling the City to quickly detect abnormal activity, reduce unnecessary access to sensitive data, and prevent inadvertent disclosure or unauthorized use.
The Varonis platform has been an effective and reliable tool in helping staff reduce cybersecurity risk, streamline auditing processes, and improve visibility into how data is accessed across the organization. Renewing the DatAdvantage subscription ensures continued access to essential security features, threat detection capabilities, updated data classifications, and ongoing vendor support.
The proposed renewal follows the term established under the cooperative contract. The initial agreement covers July 2, 2024 through July 1, 2028 and includes up to three additional two-year renewal options, which may extend the contract through July 1, 2034.
FISCAL IMPACT:
The renewal cost of $216,932.08 for year one of the Varonis DatAdvantage software is included in the Innovation and Technology Department’s approved operating budget. Funding for subsequent years is also included in the department’s approved operating budget and will continue to be budgeted through account number10226206.
MOTION:
Approve staff recommendation.