FROM:
Innovation & Technology
SUBJECT:
Title
Video Management System Replacement - Phase II
End
RECOMMENDATION:
Recommendation
1. Authorize the Purchasing Division to utilize the OMNIA Partners contract (#R250206) for the purchase and implementation of Phase II of the Verkada Video Management System (VMS) per Purchasing Policies and Procedure Manual 3.1.5 (Cooperative Purchasing Agreement), continuing the replacement of the City’s existing Hexagon Ocularis system, which has reached end of life and end of support.
2. Approve the purchase from Vector USA of Rancho Cucamonga in the amount of $830,458.18.
End
COUNCIL GOALS:
• Improve public safety by utilizing other city programs to help reduce crime.
• Operate in a businesslike manner by improving services through the effective use of technology.
• Invest in the City’s infrastructure (streets, sewers, parks, etc.) by maintaining and improving the city's existing infrastructure.
DISCUSSION:
The City previously initiated a phased replacement of Hexagon’s Ocularis Video Management System (VMS), which reached end of life and end of support in October 2025. Unsupported software no longer receives manufacturer updates, security patches, or technical assistance and creates operational and cybersecurity risks. The phased approach distributes replacement costs over multiple fiscal years while allowing the City to prioritize facilities and cameras based on operational need, equipment condition, and the benefits provided by modern video analytics.
During Phase I, the City began transitioning to Verkada’s cloud-managed VMS. The platform eliminates the need for on-premise video servers and storage, reducing hardware, power, cooling, and maintenance requirements. Its centralized management console, built-in redundancy, and automatic software updates improve reliability, cybersecurity, and system availability while allowing new cameras to be added without expanding the City’s server or storage footprint.
Phase II will continue this transition by replacing and standardizing video security equipment at the following City facilities:
|
Site |
No. of Cameras |
|
Art Depot |
9 |
|
City Hall (Temporary Location) |
6 |
|
Downtown Parking Lots |
8 |
|
DSO Building |
2 |
|
East Annex |
17 |
|
East Downtown Parking Structure |
25 |
|
Heritage Community Center |
12 |
|
Jack Bulik Teen Center |
21 |
|
Jessie Turner Center |
11 |
|
Lewis Library & Technology Center |
59 |
|
Mary Vagle Nature Center |
6 |
|
Miller Fitness Center |
5 |
|
Miller Amphitheater |
6 |
|
Public Works Yard |
18 |
|
Stage Red |
18 |
|
Veteran’s Park |
10 |
Standardizing these locations on the Verkada platform will provide high-resolution video, motion and object-based search, advanced analytics, and secure remote access from desktop and mobile devices. These capabilities will enhance situational awareness, improve investigative efficiency, and strengthen the City’s ability to protect its facilities, employees, and the public. Verkada cameras also include a ten-year warranty, supporting predictable lifecycle planning and reducing the need for separate replacement hardware and support contracts over the life of the system.
The final Phase II scope will include the cameras, licensing, and accessories identified in the approved quote. Procurement will be completed through the OMNIA Partners cooperative purchasing contract (#R250206) from an authorized partner. Utilizing the cooperative contract provides competitively established pricing, expedites acquisition, and supports continued implementation of the City’s standardized video management platform.
This procurement method is allowed under the City’s Purchasing Policies and Procedures Manual, Section 3.1.5 Non-Competitive: Purchased by Another Public Agency. The product or service the vendor offers the same or better price to the City.
FISCAL IMPACT:
The fiscal impact associated with the approval of this item is $830,458.18 and is included in the fiscal year 2026-2027 adopted budget in the Hardware Replacement Program project 02621003.
MOTION:
Approve staff recommendations.