FROM:
Public Works
SUBJECT:
Title
Annual Ford Vehicle Purchase Order Contract, Service, and OEM Parts Contract
(PW-26-157-SP)
End
RECOMMENDATION:
Recommendation
Award bid (PW-26-157-SP) and authorize the vehicle purchases, service, and OEM parts for two (2) years with three (3) optional annual renewals to the following bidders:
1. Fairview Ford Sales, Inc.
2. UP Opco Fontana F Inc. (dba Sunrise Ford).
End
COUNCIL GOALS:
• Practice sound fiscal management by living within our means while investing in the future.
DISCUSSION:
The Public Works/Engineering Department, Support Services Division is responsible for the purchase and maintenance of the city fleet, including the police department. The current fleet inventory is approximately 539 vehicles and equipment with vehicles encompassing sedans, pickup trucks, sport utility vehicles (SUV), electric, and police patrol units. The city approximately purchases 40 to 60 vehicles annually. This contract will go into effect July 1, 2026.
In accordance with the City’s purchasing policies, the proposal for the above-named project was opened electronically at 2:00 p.m. on April 03, 2026. Two hundred and four (204) bidders were notified of the bid. Bid packets were downloaded/received by Twenty-five (25) vendors, and we received Three (3) bid responses. Four (4) Fontana vendors were notified. Two (2) Fontana vendor responses were received. After evaluating the vendor responses, the Purchasing Division is recommending Fairview Ford Sales, Inc., located in San Bernardino, CA, and UP Opco Fontana F Inc., located in Fontana, as they are the lowest, most responsive, and responsible bidders.
Currently, the city has Sunrise Ford under contract for Ford vehicles and police interceptor vehicles. Staff recommend expanding vehicle manufacturers and award the bid to two (2) bidders for vehicle purchases, service, and OEM parts be awarded to the bidders listed above. By awarding to multiple bidders, they will provide the city with better purchasing power and time savings of staff resources for obtaining vehicles. The bidders would also provide low mileage inventoried used vehicles, regardless of make for special operation assignments.
FISCAL IMPACT:
The fiscal impact associated with the approval of this item shall not exceed the annual amount of $5,821,300 approved in the Fleet Operations Fund 751 specifically 75137306-8319. Vehicles, service, and parts are all purchased throughout the fiscal year on an as-needed basis.
MOTION:
Approve staff recommendation.