FROM:
Community Services
SUBJECT:
Title
Co-Sponsorship Application Cycle (1) FY 2025/2026
End
RECOMMENDATION:
Recommendation
Review and approve the seventeen (17) Co-Sponsorships requests recommended for the first half of FY 2025/2026 fiscal year (July 2025 through June 2026) totaling an amount of $47,379.00 as recommended by Parks, Community, and Human Services Commission.
End
COUNCIL GOALS:
• Operate in a businesslike manner by creating a memorable customer experience with every interaction.
• Increase citizen involvement by seeking community input.
• Practice sound fiscal management by producing timely and accurate financial information.
DISCUSSION:
Current Co-Sponsorship procedure, as approved by the Parks, Community and Human Services Commission and City Council, requires organizations to submit all Co-Sponsorship requests for activities taking place during the next fiscal year be submitted between February 1-February 28 (cycle one) or between September 1-September 30 (cycle two).
All organizations in consideration for Co-Sponsorship must meet all Co-Sponsorship criteria Attachment A - Co-Sponsorship Policy:
• proof of non-profit status (501 c3) or proof that the event is not for profit
• organizations must be based in the incorporated boundaries of the City of Fontana
• event must benefit and be open, free of charge, to Fontana residents
• organization must adhere to Co-Sponsorship tier rating
A brief description of the individual applications is provided in Attachment B - Co-Sponsorship Application Descriptions.
Seventeen (17) eligible applications were received during the February 2025 requested period, (15) requesting assistance with community events and (2) facility use requests. (Attachment C - organizations applying for Co-Sponsorship and Attachment D - Co-Sponsorship in-kind cost breakdown).
Tier Levels:
Tier One:
Organization provides minimum of eight percent (80%) of program resources and funding.
Tier Two:
Organization provides minimum of seventy percent (70%) of program resources and funding.
Tier Three:
Organization provides minimum of fifty percent (50%) of program resources and funding.
Although all organization requesting funding must provide a minimum of fifty percent (50%) of program funding, tier funding levels are not applicable to organization requesting the use of facilities during regular center hours.
Funding for Co-Sponsorships in the amount of $37,500 is included in the proposed operating budget for fiscal year 2025-2026 for approval by the City Council. Requested funding during the February application period totaled $47,379.00 which provides a balance of funding allocation of -$9,879.00 for the remainder of FY 2025/2026.
All applications were discussed and reviewed at the regular Parks, Community, and Human Services Commission meeting on April 24, 2025. The Commission individually reviewed the seventeen (17) applications and approved the recommendation for Co-Sponsorship requests be forwarded for City Council to review and consider.
After review of the applications, the Commission had consensus to recommend seventeen (17) applications for full funding of in-kind services.
Approved Applications
Below are the recommended applications that were approved:
|
Group |
Event |
In-Kind Request |
Commission Recommended Funding |
|
A Night to Remember |
Purple Roses International |
$3,000.00 |
$879.00 |
|
Fontana CAP |
Annual CAP Resource Fair |
$16,360.00 |
$2,492.00 |
|
Calvary Chapel Fontana |
LOVE Fontana |
$18,700.00 |
$1,793.00 |
|
Working Dogs for Warriors |
A Sound Mind |
$5,010.00 |
$1,904.00 |
|
Uplifting Arts Academy |
1st Annual Mental Health Awareness & Youth Empowerment Summit |
$10,000.00 |
$1,643.00 |
|
Concerned Citizens for the Development of North Fontana |
Chill-n-Grill BBQ Cook-Off |
$4,650.00 |
$3,797.00 |
|
Living Legacy, Inc |
All GenConvention & Resource Fair |
$2,832.00 |
$1,623.00 |
|
Water of Life Community Church |
Trunk or Treat |
$45,000.00 |
$7,620.00 |
|
Hayes Events |
A Soulful Taste of the Holidays |
$4,000.00 |
$1,280.00 |
|
American Legion Post 262 |
Veterans Day Celebration |
$1,000.00 |
$1,280.00 |
|
Fontana Aquatics Club |
Veterans Day Classic Swim Meet |
$11,000.00 |
$5,368.00 |
|
Project Boon |
Eat & Be Well |
$46,910.00 |
$3,019.00 |
|
New Life Church of Fontana |
Nelly’s Story: A Kwanza Celebration |
$10,075.00 |
$2,107.00 |
|
Fontana Foundation of Hope |
IE Ronald McDonald Walk for Kids |
$28,000.00 |
$9,798.00 |
|
Miss Fontana Organization |
Miss Fontana Pageant |
$129,896.00 |
$3,716.00 |
|
AARP |
Troop Monthly Meeting |
Use of Cypress Center |
|
|
Fontana Chamber of Commerce |
Chamber of Commerce Luncheon |
Use of Jessie Turner Center |
|
FISCAL IMPACT:
Fiscal Year 2025/2026 funding for Co-Sponsorships in the amount of $37,500 is included in the proposed operating budget for City Council approval. Requested funding during the February (cycle one) application period totaled $47,379.00 which leaves a deficit balance of funding in the amount of -$9,879.00.
The Co-Sponsorship budget does not represent actual monetary funds, instead it measures the value of the in-kind services requested by the organizations such as equipment, street closures, staffing costs, and facility rental costs. The budget deficit does not impact other programs, services, or resources.
MOTION:
Approve Parks, Community, and Human Services Commission recommendation.