FROM:
Public Works
SUBJECT:
Title
Award Bid for Auto Body Repair Services PW-26-67-SB
End
RECOMMENDATION:
Recommendation
Award bid and authorize the City Manager to enter into a contract with Inland Body and Paint Center, ProColor Collisions, and Gerber Collision Center, for autobody services (PW-26-27-SB), for a period of two (2) years, renewable for three (3) additional one (1) year increments at the City’s sole discretion.
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COUNCIL GOALS:
• Operate in a businesslike manner by correcting problems immediately.
DISCUSSION:
The Public Works Department provides maintenance and repair services for the city’s fleet, comprised of over 485 vehicles and equipment. These vehicles are used by all city departments, including Police, Public Works, Community Services, Engineering, Building and Safety, Information Technology, Human Resources, City Clerk, Management Services, and Administration. In providing maintenance and repair services, the Department contracts for auto body repair. The general scope of body work for auto body repairs includes, but is not limited to, frame straightening, sheet metal work, installation of city-provided graphics and logos, removal of safety equipment, and paint work.
The Purchasing Office Staff has completed the formal bidding process for auto body repair services. One hundred and fifty-one (151) bidders were notified of the bid. Bid packets were downloaded/received by twelve (12) vendors and there were seven (7) bid responses. Twenty-three (23) Fontana vendors were notified. Five (5) Fontana vendor responses were received. After evaluating the vendor responses, the Purchasing Division is recommending the top three (3) ranking businesses. Inland Body & Paint Center located in Fontana, CA, ProColor Collision located in Fontana, CA and Gerber Collision Center located in San Bernardino, CA as they are the lowest, most responsive, and responsible bidder. The Public Works Department concurs with the Purchasing Offices recommendation.
FISCAL IMPACT:
Funds have been budgeted in the current Fiscal Year 2025/2026 operating budget specifically in the Fleet Operations Fund 751, Org 75137305. Existing purchase orders will be disencumbered to cover the cost of the new vendors, not to exceed $200,000 for the remainder of the fiscal year. The total annual expenditures are estimated at $365,000.
MOTION:
Approve staff recommendation.