FROM:
Engineering
SUBJECT:
Title
Approve Amendment No. 2 to the Professional Services Agreement for Architectural Design Services for the City Hall Renovation Project - Phase II (City Hall) (DE-24-147-SP)
End
RECOMMENDATION:
Recommendation
Approve and authorize the City Manager to execute Amendment No. 2 to the Professional Services Agreement with Sillman Wright Architects for Architectural Design Services for the City Hall Renovation Project - Phase II (DE-24-147-SP), in the amount of $766,670.00 for a total contract amount of $1,956,160.00.
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COUNCIL GOALS:
• To invest in the City’s infrastructure (streets, sewers, parks, etc.) by maintaining and improving the city's existing infrastructure.
• To invest in the City’s infrastructure (streets, sewers, parks, etc.) by providing for the development of new infrastructure.
DISCUSSION:
The City Hall Renovation Project - Phase II (City Hall) is a proposed project to be constructed in place of the existing City Hall Building located at 8353 Sierra Avenue, Fontana, CA 92335 (Reference Exhibit “A” Vicinity Map), and consists of demolishing the existing one-story building and constructing a two-story municipal building occupying a building footprint of approximately 35,000 square feet. The first tier will include parking spaces, a City Council Chamber of approximately 3,500 square feet, public access services space and office space with some of the first floor containing volume ceiling, and the second floor solely comprised as office spaces. The intent of the building is to serve as office space for City staff, provide public and employee parking on the Civic Campus, and serve as the primary public interface for residents and businesses within the City.
A Request for Proposal (RFP) was issued for Design Services for City Hall Renovation Project - Phase II in March 2024. The City received sixteen (16) proposals and the evaluation committee selected Sillman Wright Architects as the overall best value on the criteria outlined in the RFP. On July 25, 2024, the City and Sillman Wright Architects executed a Professional Services Agreement in the amount of $99,000.00. The original agreement only covered the preliminary design work, with a mutual understanding that additional amendments were to be executed for full scope of work. On September 10, 2024, the City Council approved Amendment No. 1 in the amount of $1,090,490.00. Amendment No. 1 included Schematic Plan, Design Development, and 50% Working Drawings and Specifications.
The proposed Amendment No. 2 includes Final Working Drawings & Specifications, Construction Contract Documents, and Bid Phase to the scope of work. The agreed amount of the Amendment No. 2 is $766,670.00.
FISCAL IMPACT:
The fiscal impact associated with the approval of this item is $766,670.00 for the full term of the agreement and is included in the 2024-2025 budget in project 37600012-601-A-8113, Fund 601 - Capital Reinvestment.
MOTION:
Approve staff recommendation.