FROM:
Engineering
SUBJECT:
Title
Approve Task Order for the Fontana Sewer Master Plan Update Project.
End
RECOMMENDATION:
Recommendation
1. Approve and authorize the City Manager to execute a Task Order in the amount of $478,502 with Albert A. Webb Associates, Inc. for Engineering services for the Fontana Sewer Master Plan Update Project, request for proposal SQ- 87-DE-19-32.
2. Approve and authorize the use of funds in the amount of $424,870 from Fund 302 as part of the City’s American Rescue Plan Act Expenditure Plan (ARPA).
3. Approve and authorize the City Manager to execute any future amendments to the Task Order.
End
COUNCIL GOALS:
• To invest in the city's infrastructure (streets, sewers, parks, etc.) by maintaining and improving the city's existing infrastructure.
• To invest in the city's infrastructure (streets, sewers, parks, etc.) by providing for the development of new infrastructure.
DISCUSSION:
On March 8, 2022, the City Council approved the ARPA Expenditure Plan which included $800,000 for two projects including sewer and stormwater master plan updates under the Federal use category of Water and Sewer Infrastructure (Sections 602(c)(1)(D) and Section 603(c)(1)(D) of the Social Security Act). These projects were determined to be eligible ARPA expenditures per the U.S. Department of the Treasury State and Local Fiscal Recovery Funds Final Rule and met the following thresholds:
• Required activity per Environmental Protection Agency (EPA) Clean Water State Revolving Fund program, planning/assessment
• Responsive to an identified need to achieve or maintain an adequate minimum level of service through the development of a comprehensive plan for the stewardship of the sewer system to identify and prioritize deficiencies and improvements, cost information, and overall planning and maintenance of the system
• Cost-effective means for meeting sewer system requirements ensuring that limited available resources are programmed appropriately
• Unlikely to be made using private sources of funds due to limited available resources
• Promotes the purpose of producing high-quality infrastructure, avert disruptive and costly delays, and promote efficiency
In an ongoing effort to improve public safety and to evaluate existing and future infrastructure across the city, a Request for Proposals (RFP) to update the existing 2013 Sewer Master Plan was prepared. The City’s sewer system consists of two hydraulically distinct systems that collect local flows; the regional trunk line (Main System) owned by IEUA and the smaller Tamarind System. The Sewer Master Plan includes evaluating each area based on existing and future conditions per the City’s General Plan. In addition, the scope of the project includes updating Sanitary Sewer System Management Plan to comply with the latest draft Statewide General Waste Discharge Requirements (WDR).
Staff solicited an RFP by notifying 46 prequalified firms through the Purchasing Office. Two (2) prospective firms downloaded the RFP documents, and a proposal was received from one (1) engineering firm interested in providing design services for the project on June 23, 2022. The proposal was evaluated based on several considerations including experience with similar work, understanding of scope and issues, along with available staff and schedule. As a result, the staff recommends approval of a Professional Services Agreement with Albert A. Webb Associates, Inc. for engineering design services for the project.
The total amount of the professional service agreement is in the amount of $478,502 including optional tasks, and the duration of the project is approximately one year from the contract award.
FISCAL IMPACT:
The fiscal impact associated with the approval of this item is $478,502 and is partially funded through ARPA funds. Funds are budgeted in Fiscal Year 2022-23 in Fund 302, Org 30236000 in the amount of $424,870 and in Fund #702, Org 70236000 in the amount of $53,632.
MOTION:
Approve staff recommendation.