FROM:
Police Department
SUBJECT:
Title
Fontana Police Helicopter Service Contract Implementing AS350B2
End
RECOMMENDATION:
Recommendation
1. Approve a Service Agreement between HeliSafe, LLC, a Limited Liability Corporation, and the Fontana Police Department
2. Authorize the City Manager (or his designee) to sign the Service Agreement, all related documentation, and any amendments to continue this cooperative agreement as long as it is in the best interest of the City of Fontana.
End
3. Approve a recurring appropriation from the General Fund in the amount of $319,500 and a one-time appropriation in the amount of $65,930 to pay for increased program costs.
COUNCIL GOALS:
• Improve public safety by increasing operational efficiency, visibility and availability.
• Concentrate on Inter-governmental relations by establishing partnerships and positive working relationships with other public agencies providing services to residents and local businesses.
DISCUSSION:
In 2021 City Council approved a one-year service agreement with HeliSafe, LLC. The City with the approval of City Council shall have the option, at its sole discretion, to renew the Agreement annually for no more than four (4) additional one-year terms. During the first year of the agreement with the assistance of HeliSafe, LLC, the Police Department was able to purchase an AS350B2 helicopter in May 2022.
The AS350B2 is able to fly in wind conditions that require the R66 helicopters to be grounded. The ability to provide increased service 30% of the time that the R66 would be grounded has an increase cost to the program. Other costs include additional space for storage, variable costs, maintenance, and training. Attached is a breakdown of the Proposal Implementing AS350B2. There is a one-time Retro-Amount ($65,930.00) for the AS350B2 services provided during the period of May 2022 through July 31, 2022.
Total amount for the first year including the retro amount is $1,077,175.00. A portion of the funds have already been included in the 2022/2023 Fiscal Budget in the amount of $691,740.00 utilizing General Fund (Fund 101) and Grant funds (Fund 322). The current contract remains and continues to provide a significant cost savings under today’s industry standards and expectations.
FISCAL IMPACT:
Appropriate Funds in the amount of $385,430.00 to account # 10140233.8130 to pay for the increased program costs and the one-time retro-amount. The cost of the contract will be paid using a combination of General Fund (Fund 101) and State COPS AB3229 Fund (Fund 322) monies. Budget forms will be included with the First Quarter Budget Report.
MOTION:
Approve staff recommendation.