FROM:
Public Works
SUBJECT:
Title
Award a Bid for BMW Motorcycle Purchase, Parts and Repair Services SB-93-PW-22.
End
RECOMMENDATION:
Recommendation
1. Award a bid with Ride-On Powersports for the purchase of BMW Police Motorcycles, parts and repair services on an as-needed basis.
2. Authorize the Purchasing Office to issue a purchase order to Ride on Powersports for a period of two (2) Years, renewable with three (3) additional one-year increments at the City’s sole discretion for an approximate amount of $60,000 per year for an aggregate amount not to exceed $300,000 for the term of the purchase order.
3. Authorize the Purchasing Office to issue purchase orders to Ride on Powersports for the purchase of new and replacement motorcycles for five (5) years.
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COUNCIL GOALS:
• Improve public safety by increasing operational efficiency, visibility and availability.
• Practice sound fiscal management by living within our means while investing in the future.
DISCUSSION:
The Public Works Department is responsible for the maintenance and repair of over four hundred and eighty-one (481) vehicles and pieces of equipment. The Department also coordinates the purchase of new or replacement vehicles with the Finance Department. The City’s Fleet inventory includes 13 BMW Motorcycles, which are assigned to the Police Department, Traffic Operations. The proposed award will enable the City to purchase BMW Police Motorcycles as replacements or additional units, along with maintenance and repair services.
The bid for the above-named project was opened electronically at 2:00 P.M. on June 16, 2022. Eighty-five (85) vendors were notified of the bid. Bid packets were downloaded/received by seven (7) Vendors and we received one (1) Response. Eight (8) Fontana vendors were notified of the bid. No Fontana vendor responses were received. After evaluating the bid response, the Purchasing Office is recommending Ride-On Powersports for award of bid as they are the lowest, most responsive, and responsible bidder. The Department completed the formal bid purchasing process.
FISCAL IMPACT:
The Public Works Department’s Fiscal Year 2022-2023 budget includes funds for the services specified above, specifically in the Fleet Operations Fund No. 751, Fleet Replacement 75138306.8319, Fleet Maintenance 75138305.8130 and 75138305.8023. The Department spends approximately $60,000 annually for motorcycle maintenance and repair.
MOTION:
Approve staff recommendation.